Viewing the deposit ledger

To view the Deposit Ledger details:

  1. Select Front Desk > Property Ledger.
  2. Click Deposit Ledger.
  3. Select the record to view the deposit ledger details pertaining to a specific date which is prior to the current date in the List View tab of the Property Ledger.
  4. 4. Specify this information on Deposit Ledger:
    Opening Balance
    The amount in the property accounts when a new hotel date starts. The closing balance for the previous date is carried forward as the opening balance for the current business day.
    Current Balance
    The current balance amount in the deposit ledger. This field is displayed if the hotel date is current.
    Closing Balance
    If the hotel date is not current, this is the balance amount in the deposit ledger on the selected date.
    New Deposits
    The total of new deposits posted on the selected date.
    Refunds
    The total of deposit refunds posted, on the selected date.
    Deposits Forfeited
    The total of all the deposits that are forfeited on the selected date.
    To Guest Ledger
    The total of all the deposits transferred to the guest ledger on the selected date.
    To A/R Ledger
    The total amount of the deposits transferred to the A/R ledger using the Transfer Security or Transfer Incidentals activity, when an A/R Account is selected as the To Account.
    Activity Type
    The type of activities. The activity type can include activities such as deposit payment, amounts refunded and amounts transferred to the guest ledger.
    Name
    The guest name.
    Note: 

    For the Property Ledger_Deposit, a user can only view the guest name information with the correct VVIP Authorization setting.

    If the user has no VVIP authorization to view a guest record, the guest name field, confirmation field, and To Account field are masked as “*****”.

    This process must be followed to view the guest details:

    • Property Parameter VVIP is selected in the property parameter screen.
    • The VVIP checkbox on the Guest Stay record must be checked for atleast one record.
    • User VVIP Authorization must be set to Yes in the User Group screen.
    • User VVIP Authorization must be set to Host and user is the VVIP Host configured on the selected Guest Record.

    The user is not able to view the details if:

    • User VVIP Authorization must be set to No in the User Group screen.
    • User VVIP Authorization must be set to Host but the user is not the VVIP Host configured on the selected Guest Record.
    • User VVIP Authorization is not specified in the User Group screen.
    Confirmation Number
    The confirmation number that uniquely identifies the guest account.
    Amount
    The transaction amount.
    Currency
    The currency which the property uses.
    Transaction Code
    The transaction code and description.
    To Account
    The account number for which the transaction is charged.
    Card Number
    The credit card number used for payment.
    Payment Mode
    The mode of payment.
  5. Click List View tab to return to the Property Ledger screen.