Adding payment card authorizations

To add a payment card authorization:

  1. Select Front Desk > Guest Stay > Payment Authorization.
  2. In the AUTHORIZATION DETAILS section, specify this information:
    Folio
    Specify the folio to which the amount approved by the bank is credited.
    Authorization Status
    The status of the authorization request sent to the bank for approval.
    Approval Code
    Specify the approval code.
    Reference Number
    The code used to identify the account. The following values are retrieved:
    • Organization ID for an organization account.
    • Reference ID for a group account.
    • IATA number in case of a travel agency account.
    Capture Method
    This field is updated by the application, based on the credit card captured method.
    • Keyed
    • Swipe
    • Chip and Pin or EMV
    Save to Profile
    If this check box is selected, the settlement information is saved to the Billing Profiles tab of the Guest Profile screen.
  3. Click Save. The following fields are populated by the interface: Authorization Status, Authorization Type, Reference Number, Capture Method, Type of Card.
    Note: The Authorization Type is populated based on the selected record. Possible values:
    • Original
    • Declined
    • Reversal
  4. Alternatively, click Activate Reader if you have the electronic payment processing interface implemented at the property. Refer to Processing a chip and pin payment card.