Generating the group guest list report

Use the Group Guest List screen to view all the listed information about the group booking and the associated guests. The report also includes the auto transfer rule information that is defaulted for the group. This report applies the VVIP functionality.

  1. Select Administration > Reports > Groups > Group Guest List.
  2. Select the following:
    Property
    The property for which the report is generated.
    Group Confirmation
    The confirmation number of the group. The reservation data associated with the selected group is included in the report.
    Note: You can select multiple groups.
    Guest Status
    The guest status. The reservation data associated with the selected status is included in the report.
    Note: You can select multiple status.
  3. In the Report Options section, select:
    • The Include Room Number check box to include the room number in the report.
      Note: By default, this option is selected.
    • The Include Rate check box to include the rate value in the report.
      Note: By default, this option is selected.
    • The Include Auto Transfer Rules check box to include the group and guest auto transfer rules’ details in the report.
    • The Sort Group 0042y Confirmation to sort the report by the group confirmation number.
  4. Select the option to sort the report in the Sort By section. You can sort the report based on:
    • Guest Name
    • Reservation Confirmation
    • Arrival Date
    Note: By default, the application selects the Guest Name.
  5. Specify the Start Date and the End Date in the Date Range section. The report includes reservations:
    • With the Start Date earlier than or same as the Guest Departure Date.
    • With the End Date, later than or same as the Arrival Date.
      Note: If the Start Date and End Date are not specified, the report includes all the reservations associated with the groups selected in the Group Confirmation lookup.
  6. Click Print.