Viewing the rate plan availability for all properties

You can use the Multi-Property Availability screen to review the rates plans of each room type of all the properties associated with the user. The search results include the rate plan, room types, meal plans, package details, and rate plan restrictions on the given dates. Rates that are restricted from usage are displayed in red color. The weekends are shaded based on the values (days) defined in the Property Parameter RATESHOPWEEKEND.

This information is used by the Front Desk, Reservation and Call Center. You can use these icons on the toolbar to modify the dates for which the rate plan availability is displayed:

  • page left (Page Left): Displays the availability information for the date that is prior to the current date by 14 days.
  • page right (Page Right): Displays the availability information for the date that is 14 days after the current date.
  • left (Day Left): Displays the rate plan availability information for the previous day.
  • right (Day Right): Displays the rate plan availability information for the next day.

To search for the rate plan availability:

  1. Select Front Desk > Availability > Multi-Property Availability.
  2. Specify this information in the Search Criteria section:
    Property
    The property code based on which the availability information is displayed. This value is defaulted.
    Note: 

    You can modify this value.

    Room Types
    The room type for which the rate plan availability information is displayed.
    Note: 

    You can select multiple room types.

    Shop by Day
    Select this check box to display the rate plans for all the stay dates irrespective of the restrictions.
    Note: The ‘Closed’ icon is displayed to indicate that the rate is not available for that Day.
    Show Restricted Sell Options
    If this check box is selected, the restricted rate plans are displayed with the Booking Restriction icon. Rest the pointer on the icon to view the Restriction description.
    Length of Stay
    The duration of the guest stay. The possible values are:
    • Daily
    • Monthly
    • Weekly
    Adults
    The number of the adult guests for whom the rate plan availability information is displayed.
    Note: 

    The default value is 2. However, you can modify this value.

    Exclude Overbooking Limits
    If this check box is selected, the rate plans that are overbooked are not displayed.
    Rate Plan
    The rate plan for the guest reservation. The information is displayed for the room type with the specified rate plan.
    Note: 
    • You can select multiple rate plans.
    • The search results include only the rate plans with Active status and for which the Lease Rate check box is not selected on the Standard Rate Plan screen.
    Sales Strategy
    The sales strategy associated with the rate plan and the room types.
    Show Exclusive Rates
    If this check box is selected, the exclusive rate plans are displayed for which the Exclusive Rate check box is selected on the Room Rate screen. The exclusive rate is associated with an organization and is displayed only for a reservation associated with that organization.
    Children
    The number of child guests for whom the rate plan availability information is displayed.
    Start Date
    The date from which the rate plan availability is displayed.
    Note: 

    By default, the Start Date is set to the Hotel Date.

    Currency
    The currency associated with the rate plan.
    Note: 

    The default value is the property currency. However, you can modify this value.

  3. Click Search to review the data based on the specified search criteria.
    Note: 
    • If the property is over-booked, the rate plan availability is displayed as a negative value and in red color.
    • The Suite Component icon is displayed for the room type if the Room Type Category field is set to Suite on the Room Type screen.
    • The Suite icon is displayed for the room type if the Unit Type field is set to Suite on the Room Type screen.
    • If default property is not linked to a user, the value in the Property field is not defaulted. In this case:
      • These fields are empty and disabled:
        • Property
        • Room Types
        • Show Restricted Sell Options
        • Excluding Overbooking Limits
        • Rate Plans
        • Sales Strategy
        • Show Exclusive Rates
        • Children
        • Currency
        • Search button
        • Page Left
        • Day Left
        • Day Right
        • Page Right
        • Rate Plan bar
      • The values in these fields are defaulted and cannot be modified:
        • Length of Stay. The default value is Daily.
        • Adult. The default value is 2.
        • Start Date. The default value is Hotel Date.