Setting up invoice numbering

Each property can set up invoice numbering at different level of detail and must use at least a payment invoice number. You can specify a more detailed invoice number seed for non-vat invoices, cancel/void and credit notices and if any one is not specified, the payment invoice numbering is used by the system. If only an A/R payment number sequence is specified and no other sequence is specified for the rest of the A/R invoices, the A/R payment numbering is used by the system for all other invoices. You can specify a separate numbering for advance deposit payments which is also used for advance deposit refund/credit notice in case no sequence number is specified for advance deposit refund/credit notice. Generally, you must set a payment and a non-vat number at a minimum. Each invoice can have a character prefix which is used along with the numbering scheme. The prefix must not be specified if the invoice type does not have separate sequence number, as the prefix is not used if the sequence number is missing.

Tax Invoice TypeUsed when not specified
Advanced Deposit Tax InvoiceTo be implemented in future releases.
Advanced Deposit Credit NoteTo be implemented in future releases.
Advanced Deposit Cancel/VoidTo be implemented in future releases.
A/R Credit Note Cancel/Void
A/R Non-Vat Invoice Non-Vat Receipt
A/R Invoice Payment
A/R Direct Bill TransferRequired
A/R Cancel/VoidRequired
Non-Vat Invoice Required
Tax InvoiceRequired
Cancel/VoidCredit Note

The Tax Invoice Prefix is the sequential Bill Number assigned to the Informational Tax Invoice (Document Provisoire) generated. This field is only enabled when the FRANCENF525COMPMODE Property Parameter is selected.

To set up the sequence number:

  1. Select Administration > Property > Sequence Numbers.
  2. Click Tax Invoice
  3. Specify the information that you require.
    Prefix
    An alphanumeric prefix 1-3 in length.
    Beginning Sequence Number
    A numeric value. The maximum value is 999,999,999.
    Last Used Sequence Number
    A numeric value can be set to a maximum value of 999,999,999.
    Tax Invoice Number Setting
    The option to include the Fiscal Year as a prefix or suffix as part of the invoice number. Possible values:
    • Fiscal Year as Prefix
    • Fiscal Year as Suffix
    Note: The Tax Invoice number is displayed on the tax invoice.
    Fiscal Year Separator
    The symbol used as a seperator for the fiscal year.
    Note: You must specify this value if Fiscal Year shall be prefix or suffix as part of the invoice number..
  4. Specify this information in the Year End Reset Options section:
    Reset Scheduling
    The moment when the sequence number must be reset. Available options:
    • Each Calendar Year
      Note: This value must be selected when the sequence number resets on 01 Jan of each year.
    • Each Fiscal Year
      Note: This value must be selected when the Fiscal Year does not match the Calendar Year and the sequence number resets on the first day of each Fiscal Year.
    • Never
    Reset Sequence to
    The numeric value at which the sequence begins, after the reset.
    Note: You must specify this value only if Reset Scheduling is defined.
  5. Click Submit to save the record.