Generating the Posting Journal Report

  1. Select Administration > Reports > Accounting > Posting Journal Report. The Posting Journal Report screen is selected.
  2. Specify this information in the Report Parameters section:
    Property
    The code of the property for which the report is generated. This value is defaulted.
    Note: You can modify the value.
    Transaction Type
    The type of transaction such as food and beverage revenue, room revenue and tax.
    Transaction Code
    The transaction code and description based on which the report is generated.
    Note: You can select multiple transaction codes.
    Posting Type
    The code of the posting options available for Payment and Charges that include Adjustments, Discounts, Void, Contra, and Posted. Available options:
    • Adjustment Charge
    • Adjustment Payment
    • Discount Charge
    • Discount Payment
    • Void Charge
    • Void Payment
    • Contra Charge
    • Contra Payment
    • Charge
    • Payment
    Note: The postings associated with the guest are only included.
    Created By
    The user who posts the transaction.
    Note: You can select multiple users.
    Account
    The account to which the transaction is posted.
    Note: You can select multiple accounts.
    Group By
    The category based on which the information in the report is grouped.
    Note:  By default, Transaction Code (TC is selected. However, you can modify the value.
    Exclude Created By
    The ID and description of the user. The transaction posted by the selected user are not included in the report.
    Note: You can select multiple values for this field.
    Building
    The building code based on which the transactions were posted are included in the report.
    Note: You can select multiple values for this field.
  3. Set these parameters in the Report Options section:
    Include Advance Deposits
    Select this check box to include the transactions posted to the advance deposit ledger in the report.
    Note: By default, this check box is selected. However, you can modify the value.
    Include Lease Rental Deposits
    Select this check box to include rental deposit ledger section and the related transactions in the report.
    Include Lease Security Deposits
    Select this check box to include security deposit ledger section and the related transactions in the report.
    Include Lease Incidental Deposits
    Select this check box to include an incidental deposits ledger section and the related transactions in the report.
    Include Guest Ledger
    Select this check box to include the transactions posted to the general ledger.
    Note: By default, this check box is selected. However, you can modify the value.
    Discount Postings Only
    Select this check box to include transactions for which the discount is used.
    Note: These parameter settings are ignored if this check box is selected:
    • Include Advance Deposits
    • Include Lease Rental Deposits
    • Include Lease Security Deposits
    • Include Lease Incidental Deposits
    • Show Credit Card Details
    Show Credit Card Details
    Select this check box to include the credit card name and details used for the payment transactions in the report.
    Show Comments
    Select this check box to include the comments related to the transaction posting in the report.
    Show Net Amount
    Select this check box to include the net amount of transaction in the report.
    Show Tax Amount
    Select this check box to include the tax amount in the report.
    Show Transaction Code Details
    Select this check box to include the details of the specified Transaction Code.
    Show Count
    Select this check box to include the total number of the transaction lines in the report.
    Show Quantity
    Select this check box to include the quantity of the transaction in the report..
    Show Quantity as Unit Sold
    Select this check box to include the calculated quantity in the report.
    Note: You can select this check box only for the transactions that were posted prior to HMS version prior to 3.6.
    Show Tax as a separate section
    Select this check box to include the tax transactions in a separate section.
    Show Void Section
    Select this check box to include an additional section for the adjustment transactions. The report Adjustment Transactions in the void section. However, the total Amount remains the same.
    Note: If the transaction is reversed, both the voided and the void transaction are included in this section of the report.
    Show Transfer Section
    Select this check box to include additional section for the transfer transactions in the report.
    Show Market Segment
    Select this check box to include the market segment that is associated with the guest account in the report.
    Show Rate Plan
    Select this check box to include the details of the rate plan associated with the guest account.
    Group By Building
    Select this check box to group the information based on the building code.
    Include Number of Covers
    Select this check box to include the transaction count that are s old using POS, in the report.
    Include Adjustment Reason
    Select this check box to include the reason for adjusting the postings in the report.
    Include Credit Card Transfers
    Select this check box to include payment amounts related to the Credit Card account type in the report.
  4. Specify the Start Date and the End Date in the Date Range section.
    Note: By Default, the Start Date and the End Date are set to the Hotel Date.
  5. Click Print Record.
    Note: By default, the report is sorted by Time. You can also sort the report by Created By, Guest Name, Status, Transaction Code, Transaction Type, Room and Account.