Security deposit ledger

Use the Security Deposit Ledger tab to view the summary of security and rent deposits payments made for a lease for a specific posting date. If the date selected is equal to the Hotel Date, the security deposit ledger displays the current balance amount.

To view the details for the security deposit ledger pertaining to a specific date which is prior to the Hotel Date, you must select the record for that day in the List View tab of the property ledger. The deposit ledger displays the balance amount for that day.

The following activity types are included:

  • Security Deposits
  • Rent Deposits
  • Refund Security
  • Forfeit Security
  • Transfer Security
  • Transfer Rent

The screen includes a total section that displays the following information:

  • Opening Balance: The amount in the property accounts when a new hotel date starts. The closing balance for the previous date is carried forward as the opening balance for the current business day.
  • Current Balance: The current balance amount in the deposit ledger. This field is displayed if the hotel date is current.
  • New Deposits: The total of new deposits posted on the selected date.
  • Refunds: The total of deposit refunds posted, on the selected date.
  • Deposits Forfeited: The total of all the deposits that are forfeited on the selected date.
  • To Guest Ledger: The total of all the deposits transferred to the guest ledger on the selected date.
  • To A/R Ledger: The total of all the deposits transferred to the A/R ledger on the selected date.

The screen also includes a section for security deposit records which includes these details below. You can filter to search for specific records. A row will display for each record returned by the search. To return to the Property Ledger page, click on the List View tab.

  • Activity Type
  • Lease Name
  • Lease Number
  • Start Date
  • End Date
  • Amount
  • Transaction Code
  • To Account
  • Card Number