Room type categories

Use the Room Type Categories tab to adhere to the German bed taxes rule. The bed tax is an additional tax based on the room types. You can use the tab to enter the tax amount by room type category and guest category. The system posts one charge for the tax. You can set a maximum amount for the account or a maximum number of days to charge the tax. You can also specify a tax on the bed tax.

To specify the tax amount by room type and guest category:

  1. Select Administration > Property > Taxes > Tax Groups.
  2. Click on the Room Type Categories tab.
  3. Specify the transaction code. By default, the code description is displayed.
  4. In the Room Types section, specify this information:
    Adult
    Specify the number of adults on one or more lines.
    Child (1-6)
    Specify the number of children on one or more lines
  5. Specify this information in the Condition Base Details section:
    Condition Base
    The condition base for tax calculation. Use this field to specify additional criteria based on which the tax is calculated. Available options:
    • Adult: The tax is calculated based on the number of guests classified as adult who are using the property.
    • Children: The tax is calculated based on the number of children who are using the property. If you specify this option, the Tax Amount field is enabled.

      This option can be used only when you specify the Posting Type as Additional.

    • Child Category(1-6): The tax is calculated based on the child category selected.
    • Amount: The tax is calculated based on the amount that is charged to the guest account.
    • Amount Limit: The tax is calculated on the amount that is charged to the guest account, if the amount is less than the specified maximum amount limit. No tax is charged after the maximum amount limit is reached. The Condition Operator is set to Greater.
    • Days: The tax is calculated based on the number of days for which a guest uses the property. The tax is not charged after the specified maximum number of days limit is reached.
    • Guests: The tax is calculated based on the number of guests who are using the property.
    • Valuation Limit: If the room charge is lower than the valuation amount, the valuation is capped by the room fee amount. The system does not post the full charge tax-free but applies a minimum amount to calculate the tax on. This minimum amount is defined in the Room Fee Amount field on room or room type level. This option must not be used if remaining valuation should be used for Hire, Service and Maintenance (valuation order fields are defined in the Lease Configuration page).
    Condition Operator
    The condition operator based on which the tax is calculated. Available options:
    • >: Indicates that the value that you select in the Condition Base field is less than the number that you specify in the Condition field.
    • <=: Indicates that the value that you select in the Condition Base is less than or equal to the number that you specify in the Condition field.
    • >: Indicates that the value that you select in the Condition Base field is greater than the number that you specify in the Condition field.
    • >=: Indicates that the value that you select in the Condition Base field is greater than or equal to the number that you specify in the Condition field.
    Condition
    The number of adults, children, guests who are using the property or the currency amount or the number of days for which a guest uses the property.
    Condition Tax Amount
    The tax amount that must be charged to the guest account.
    Condition Tax Minimum Amount
    The minimum tax amount that must be charged to the guest account. If the amount in the Condition Tax Amount field is less than the amount that you specify in this field, the minimum tax amount is charged to the guest account.
    Note: This field is enabled only if you select the Enable Generate Inclusive check box on the Record View tab.
    Tax Exempt Reason
    The reason for tax exemption.
    Adjustment
    Selcet this check box to indicate that the transaction code which is used to adjust or reverse the previously posted charges to an account. The field is enabled only if you specify a value in the Condition Base field.
    Adjustment Code
    The adjustment code.
    Note: The field is enabled only if you select the Adjustment check box.
  6. Click Save.