Working with express folio settlement

You can use the Express Folio Settlement page to post the charges to guest folios for the guests who are checking-out on the current day. You can use express folio settlement to post the charges for guest accounts only. You can print the folio from the guest account or can use batch folio printing process.

To use express folio settlement:

Select Administration > Daily Processing > Express Folio Settlement.
Specify this information:

Date

The property date. The field is disabled.

Post Credit Card Settlements

Select the check box to post the credit card settlements to the guest folio. The guest folios which do not have sufficient credit card authorization for settlement posting, are ignored by the system.
Note:
If this check box is selected the Settle Guest Folio Only check box is enabled.

Building

The code of the building. The guest stay details for the selected building are considered for the express folio settlement process.
Note:
This code must be the same as the code configured for the room of the guest account.

Post Direct Bill Settlements

Select the check box to post the direct bill settlements to the guest folio. The guest folios for which an A/R account has not been configured for direct billing, are ignored by the system. When you post a direct bill settlement to an account and the install parameter ARBATCH = NO, the system posts the direct bill charge directly to the AR Account. When you post a direct bill settlement, the AR Account credit limit is not checked.

Exclude Group Guests

Select the check box to exclude the guests who belong to a group. The charges for group guests are not posted to the guest folio.

Exclude Transient Guests

Select the check box to exclude transient guest. The charges for guests, who stay for short period of time, are not posted to the guest folio.
Click Save to create and process the record.