Configuring room keys

Configure the parameters to manage the room key cutters. Specify designations for access areas such as pools, spas, exercise rooms, and outside doors.

To configure room keys for properties:

  1. Select Administration > Property > Rooms > Room Key Configuration.
  2. On the List View tab, double-click the property record with which to work. The property Record View tab is displayed.
  3. In the PARAMETERS section, specify this information:
    Interface is Active
    Select to access the room key cutters on this interface.
    Interface Manages Cutters
    Select to manage the room key cutters on this interface.
    Require Key Generation
    Select to manage the room key cutters on this interface.
    Key Generation Only Allowed for In-House
    If this check box is selected, the keys to be generated are only allowed for the guest with In-House reservation status.
    Attempt Copy First
    Select this check box to check and copy the existing room key before generating a new room key in HMS.
    Note: 
    • By default, a new key is generated when no key is copied.
    • When this check box selected, the Add option in the Generate Keys window indicates that a new room key is added and not updated.
    Support Manually Generated Keys
    If this check box is selected, the manually generated keys are supported by the interface.
    Default Key Count
    Select a default number of keys to configure for each room.
    Default Arrival Time
    Specify the default arrival time.
    Default Departure Time
    The guest’s departure time in hours.
    Key Vendor
    The code of the key vendor associated with multiple rooms. The Key Vendor must be specified, if KEYVENDORREQ parameter is selected.
  4. In the ACCESS AREA section, specify the information that you require.
    Access Area 1
    Specify a designation for access area, for example, specify Pool for Access Area 1.
    Note:  Infor HMS supports up to 20 access areas. Access Area 11 thru Access Area 20 are hidden by default.
  5. Select the Mobile Keys Enabled check box in the Interface Settings section to indicate that a mobile room key can be sent to the registered mobile number.
  6. Click Save Record.