Adding employees

To add a housekeeping employee:

  1. Select Housekeeping > Employees.
  2. Click New Record.
  3. Specify this information:
    Employee
    The employee code in the first field. Specify the employee name in the second field.
    Property
    The name of the property. The default value is the current property code.
    Note: You can modify this value.
    .
    Status
    The status of the employee. The possible values are:
    • active
    • inactive
  4. Specify the information that you require in the EMPLOYEE DETAILS section. See additional details about these fields:
    Associated HMS User
    The code of the HMS User assigned to the employee.
    Supervisor
    The code of the supervisor assigned to the employee.
  5. Specify the information that you require in the JOB RESPONSIBILITIES section. See additional details about these fields:
    Housekeeping Rank
    Specify a ranking. The value used cannot be assigned to another employee. The housekeeper ranking is to rank each housekeeper according to priority of assigning rooms. For example, you have Jane Smith ranked #1 then you have Mary Doe ranked as #2. When you auto assign rooms the first rooms should be assigned to Jane Smith because of her #1 rank then the second set of rooms assigned to Mary Doe.
    Housekeeping
    If this check box is selected, the employee is allocated to the housekeeping job profile.
    Maintenance
    If this check box is selected, the employee is allocated to the maintenance job profile.
  6. Specify the employee shift schedule in the Scheduling section:
    Sunday to Saturday employee shift
    • Based on the selected check box the day shift is allotted to the employee.
    • Select the Housekeeping Home Section from the lookup.
    • Select the Shift.
    Note: 
    • The Housekeeping Home Section records are defined in the Housekeeping Home Section screen.
    • The Employee Shift codes are configured in the Global Code screen.
    • Only one employee per Home Section / Shift combination can be assigned for any given day
  7. Specify this information in the Exclude HSKP App Actions section:
    Duplicate Exclusions
    Use this option to copy the exclusions of one employee to another employee record.
    Note: 
    • This option is enabled only when an existing record is selected.
    • You can select multiple employee records.
    Vacant Actions
    The housekeeping task for the vacant room.
    Note: You can select multiple Vacant Actions on the Actions screen.
    Vacant Room Status
    The housekeeping status for the vacant room.
    Note: You can select multiple Vacant Room Status on the Housekeeping Room Status screen.
    Occupied Actions
    The housekeeping task for the occupied room.
    Note: You can select multiple Occupied Actions on the Actions screen.
    Occupied Room Status
    The housekeeping status for the vacant room.
    Note: You can select multiple Occupied Room Status on the Housekeeping Room Status screen.
    Room Hold Actions
    The housekeeping task for the room which is on-hold from selling.
    Note: You can select multiple Room Hold Actions on the Actions screen.
    Room Hold Room Status
    The housekeeping status for the vacant room.
    Note: You can select multiple Room Hold Room Status on the Housekeeping Room Status screen.
    Work Order Actions
    The housekeeping task for the room which is in Work Order (maintenance) status.
    Note: You can select multiple Work Order Actions on the Actions screen.
    Work Order Room Status
    The housekeeping status for the vacant room.
    Note: You can select multiple Work Order Room Status on the Housekeeping Room Status screen.
    Mask Guest Name
    Select this check box to mask the guest name for the employee on the Mobile Housekeeper App.
  8. Click Save Record.