Adding non-room items

Select Rates and Sales > Pricing > Non Room Items. The Non Room Items screen is displayed.

Click New Record.

Specify this information:

Item

The code and description of the item.

Additional Description

The additional description for the non-room item.

Folio Report Package Inclusion

Select this check box to include the Package Inclusion section in the Folio report.

Note: This section is not displayed if the guest package does not include non-room items.

Package Inclusion Header

The description of the non-room item is displayed as the header in the Package Inclusionsection of the report. The text can include information on these variables:

<Frequency> Posting Frequency
<Name> Non-Room Item Name
<Pricing> Pricing Control
<Value> Total amount consumed on a stay, including Discount.
<Allowed Charges> The description of the Transaction Group

Central Non Room Item

The item code saved as a billing profile on the reservation template in HMS central. The item created using the Global codes screen can be associated with the centralized item.

Category

The category to classify the amenities.

Sub-Category

The sub-category associated with the amenity. Only the sub-category values configured for the category are displayed.

Property

The property to which the non-room item is associated.

Status

The status of the non-room item.

Note:

You can use this non-room item only when the Status is set to Active.
You can click the Update Image option to add image to the non-room item and bundle. The image is used for Call Center and Web Booking.

Specify this information in the Non Room Details section. See Non Room Details section on the Non Room Items screen.

Price

The price to be posted to the folio.

Note: You can specify negative amount for a Non-Room Item if the item is not included in the bundle or package.

Price does not Include POS Tax

Select this check box to exclude the POS taxes in item price.

Note: This is applicable only to the non-EOD Post items.

Transaction Type

The type of transaction. Possible values:

Transaction Code
Transaction Group

Note: You must select Transaction Group to enable Transaction Group field.

Transaction Group

The transaction group code. This group code consists of combination of transaction codes that are used to post transactions for this non-room item. The field is enabled when a Transaction Type of Group is selected. For example, the transaction group posting code can comprise of transaction codes for golf, tennis and spa.

Posting Code

The transaction code used to post the item on the guest's folio.

Post Consumption As

The code of the Transaction Code for posting the consumed items.

Note: The Transaction Type field must be set to Transaction Code.

Offset Consumption

Select this check box to offset the transaction which is related to the items. These fields are enabled:

Unconsumed Transaction Offset Code
Allowance Transaction Offset Code
Allowance
Discount based on Pricing Control
Max Discount Amount

Available as Add-On

Select this check box to enable the non-room item as an Add-On item.

Department

The department that is responsible for the non-room item.

Allow Activity

Select this check box to use the non-room item for a guest activity. You can select or clear the check box only for an Inactive non-room item. Guest activities such as Scuba diving, Hiking, Spa and so on.

Eligible for Up-Sell

Select this check box to sell this additional non-room item to the guest who already has booked other activity related non-room items.

Meal Period

The meal period for which the non-room item is available. Possible values:

Breakfast
Lunch
Dinner
None

EOD Post

Select this check box to disable these fields:

Unconsumed Transaction Offset Code
Allowance Transaction Offset Code
Allowance
Discount based on Pricing Control
Max Discount Amount

Posting Type

The posting type for the non-room bundle:

Pre Date Roll: By default, the posting type is set to pre date roll. The bundle item is posted to the folio before the hotel date is rolled or changed.
Post Date Roll: The bundle item is posted to the folio after the hotel date is rolled or changed.

Unconsumed Transaction Offset

This transaction code is used if the item is not fully consumed by the guest and the unconsumed transaction is posted.

Allowance Transaction Offset

The transaction offset code that is used to post any additional allowance over the item's price.

Allowance

The amount over and above the item price, for which a guest is not charged. If a guest's transaction posting or expense is within the cumulative amount of the item price and the allowance amount, the guest is not charged for the extra expense. The allowance amount must be greater than zero.

Discount Transaction Code

The code to post the discount transaction. By default, this field is hidden.

Discount Amount

The discount amount. By default, this field is hidden

Discount Based on Pricing Control

Select this check box to apply the discount based on Pricing Control. For example, the pricing control options can include Per Adult, Per Child, Per Person, or Per Room.

Max Discount Amount

The maximum discount amount.

Note: This field is available only when the Discount Based on Pricing Control field is selected.

Room Upsell

Select this check box to configure the Non-Room Item with an active upsell room.

Note: The application selects these check boxes:

Available as Add-On
Per Date Roll
EOD Post
Allow Override of Unit Price

Eligible for Special Package Tax

Select this check box to apply the alternate tax group when processing the non-room items within a package rate during EOD posting.

Specify this information in the Inventory section. See Inventory section on the Non Room Item screen

Inventory Controlled: Select this check box to make an item inventory controlled. After you make an item inventory controlled, the item stays inventory controlled. You cannot change an item from inventory controlled to not inventory controlled. You can set the amount to zero if necessary. Inventory is not allowed for an item for which the Posting Frequency is set to Floating. Also, inventory is generally not allowed for an item that is Transaction Group controlled.
Inventory Count: The inventory number. A record for this inventory amount is created on the Inventory tab by the system. TheStart Date is set to the Hotel Date. If a record already exists for the Start Date, the record is updated. This is only allowed when there are no future start dates.
Overbooking Option: The option to manage the overbooking of an item.
Availability: Select this check box to view the availability of the non-room item.

Specify this information in the Add-On Details section: See POS Itemizer Controls section on the Non Room Items section.

Posting Frequency

The posting frequency for the non-room item. Possible values:

Each Day: The charge for the non-room item is posted everyday.
Once: The charge for the non-room item is posted only once.
Floating: You can configure specific package or add-on bundle items with a frequency set to Floating when the exact day of consumption is not known but is required for the purpose of date-driven revenue recognition. The value Floating allows the charge to be carried over for possible consumption from one day of the stay to the next, until the very last day of the stay.

Allow Override of Posting Frequency

Select this check box to override the posting frequency. You can manually modify the posting frequency on the Add-Ons pop-up on the Guest Stay page.

Pricing Control

The pricing control for the non-room item. Possible options:

Per Adult
Per Child
Per Person
Per Room.

Note: The options that are set to active in Global Codes for the Non-Room Item Pricing Control is displayed in the drop-down menu.

Allow Override of Pricing Control

Select this check box to override the pricing controls.

Allow Override of Unit Price

Select this check to override the unit price of a non room item. For example, the parking fee or room upgrade fee can be any amount including a negotiated amount between user and guest.

Number of Visits

The number of times a guest can use the non-room item.

Start Date

The date from when the item is available.

End Date

The date until when the non-room item is available.

Create EAM Work Order

Creates an EAM work order. The work order for the non-room item is assigned to the responsible department and must be completed prior to the guest check-in.

Comment Prompt

The text that provides specific information related to add-ons. The text is displayed on the Add-Ons screen when the non-room item is added to the reservation from the other screens such as Guest Stay screen.

Specify this information in the POS Itemizer Controls section:

Included Itemizers: The itemizer added to the non-room item used for POS posting.
Note: You can select Included Itemizers or Excluded Itemizers.
Excluded Itemizers: The itemizer is not included to the non-room item.
Pro-Rate Tax: Select this check box to apply, the taxes based on the allowed non-tax itemizers for POS posting.

Click Save Record.