Adding auto transfer instructions to an organization profile

You use the Auto Transfer tab to add auto transfer instructions for the organization that are copied to the associated guest reservations. Auto Transfer is used to set up automatic routing of charges from one account to a different account or to route charges to a specific folio on the same account.

Note: Auto transfer instructions in guest stay can be from different sources (group, booking agency, accounts receivable, and organization). In case of conflict, the order of precedence is decided by the property parameter <put parameter here> .

To add auto transfer instructions to an organization profile:

Select Profiles > Organization Profiles.
On the List View tab, select an organization profile.
Click the Auto Transfer Link tab.
In the Auto Transfer Details section, specify the information that you require. See additional information on these fields:

To Account

Specify the account to which you want to transfer the transactions. To transfer charges to a different folio on the same account, leave this field blank.

To Account Folio

Specify the folio of the account to which the transactions will be transferred.

Code Type

Specify the transaction code type to transfer. Options include All Transactions, Transaction Code, Transaction Group, or Transaction Type.

Code

Specify the code to transfer. The code options are dependent on the code type that was specified.

Property

Specify the property for which you want to add the auto transfer rule.

Include Tax

Select this check box to transfer the tax associated with the transaction.

Include Resort Fee

Select this check box to transfer the resort fee associated with the transaction.
Optionally, in the SPLIT DETAILS section, specify either the Split Amount or the Split Percent.
Click Save.

Note: Auto transfers cannot be deleted, they can only be canceled. To cancel an auto transfer instruction, select the record to cancel from the list and select the Cancel check box and click Save.