Creating a booking agency profile

Select Profiles > Booking Agency Profiles.

Click New Record.

Note:

You can click to view the contract information of the selected Booking Agency.
You can click to search and view the Booking Agency profile information from an external partner system. The EXTERNALTALOOKUP property parameter must be selected.

In the Agency Information section of the screen, specify the information that you require. See additional details about these fields:

Parent Organization

Specify the parent organization of the company/organization, if applicable. Negotiated rates may be added to Parent organizations and these then apply to any child organization linked to that Parent.

Note: If this value is specified, the application displays a confirmation message to copy the associated information of the Parent profile to the Child profile when the record is saved.

Abbreviation

Specify the abbreviation of the company/organization name.

Booking Agency Type

Specify the booking agency type. Options are based on codes created as organization type codes on the Maintain Global Codes page.

Reference Number Type

The code of the reference number type associated with the booking agency such as IATA, TIDS, TRUE and so on.

IATA /Reference Number

The reference number generated by the booking agency based on the reference type specified.

Internal Reference Number

The reference number generated by the booking agency which is used for internal purposes.

External ID

The unique ID (name) of the external system to indicate the booking agency profile. The application defaults the value that is specified in the install parameter SYSOWNBA.

Residence Type Code

Select the type of the residence to which the booking agency belongs. Possible values:

Foreigner
Resident in European Union
Spanish Resident

Commission Pricing

Specify the commission pricing based as Per Night or Flat:

Per Night: Specify the Commission Amount. The Commission Percentage field is no longer available.
Flat: Specify a Commission Percentage or a Commission Amount.

Fiscal Name

Specify the Fiscal Name.

Fiscal Address

Specify the Fiscal Address assigned to a company by the tax authorities in Spain.

Note: This address can differ from the postal address of the company.

Fiscal Postal Code

Select the Fiscal Postal Code, that must be included in the Fiscal Address.

Note: The values in the subsequent Fiscal fields are populated.

Fiscal City

Specify the Fiscal City, that must be included in the Fiscal Address.

Fiscal State/Province

Select the Fiscal State/Province, that must be included in the Fiscal Address.

Note: The Country related to the selected State/Province is defaulted in the Fiscal Country field.

Fiscal Country

Select the Fiscal Country, that must be included in the Fiscal Address.

In the Market Details section of the screen, specify the information that you require. These fields also exist on group bookings and organization profiles and are updated to associated reservations. The copy order is controlled by the MARKETFILEDSCOPYORDER property parameter. The default sequence is Group > Booking Agency > Organization.

Source of Business: The Source of Business and Market Segment are updated if there is no lease associated. You can change the market segment on the guest stay record. If the rate plan changes, the application does not modify the market segment automatically. If you update the booking agency on an existing reservation the application does not modify the market segment.
Market Segment: The global code definition of Track, allows the Track to be categorized based on Market Segment. More than one Track code can be grouped under a single Market Segment category.
Track: Select the track code that must be associated to the booking profile.
Note: You can create and modify the track codes using the Create Track Code.

In the Other Information section of the screen, specify the information that you require. See additional details about these fields:

City Registration Number: The licence number allotted by the city. This license allows the establishment and operation of the property in that city.
State Registration Number: The licence number allotted by the State Department of Finance. This license allows the establishment and operation of the property in that state.
Bank Name: The bank name of the booking agency.
Bank Number: The bank number of the booking agency.
Registration Number: The registration number of the booking agency.
e-Invoicing Partner: If this check box is selected, the electronic invoicing platform is applicable.
e-Invoicing Partner ID: A unique identification code to identify the e-Invoicing Partner.
Note: This field is enabled only if e-Invoicing Partner check box is selected.
Tax Status: Specify the tax status of the booking agency. If a group or profile (guest, organization, or booking agency) is added to the guest stay, the system will update the tax status with the group's or profile's tax status. If a group or multiple profiles are being added, the tax status of the group or first profile added will be used. If a tax status is copied from a profile that is not valid for the property, a message will display indicating the tax status should be updated with a valid tax status for the property or removed. Once the tax status is set on a guest stay, the system will not update it.
Sell Negotiated Rates Only: Select to indicate that reservations for this booking agency only be booked with their negotiated rates.
Confidential Rates: Select to indicate that rates of reservations booked for this booking agency are confidential and should not display on guest forms or letters.

In the Primary Contact section of the screen, specify the information that you require. The contact information entered into this section is displayed in the Contact Details tab as Preferred.

In the Social Media Details section of the screen, specify the information that you require. Refer to About social media fields

Click Save Record.