Generating A/R Statements

Use the A/R Statements page to generate AR invoices and statements data to bill customers for accrued charges. After the data for invoices or statements is created, the system launches the AR Invoice or AR Statement report to create the actual documents.

To generate a new A/R statement batch:

  1. Select Front Desk > Accounts Receivable > A/R Statements.
  2. Click the Batch Parameters tab.
  3. Specify this information:
    Batch Type
    Specify the batch type from the following available values:
    • Invoice
    • Statement
    A/R Account
    Select the A/R accounts for which you want to generate the batch data.
    Account Type
    Select the account type. The batch data is generated by the system for all the selected accounts.
    Sales Manager
    Specify the sales manager. The batch data is generated by the system for the selected sales manager.
    Sort By
    Specify the criteria based on which the data is sorted by the system.
    Earliest Transaction Date
    Specify the earliest transaction date. For each statement created, the system excludes invoices and payments where the posting date is before the earliest transaction date.
    Latest Transaction Date
    Specify the latest transaction date. For each statement created, the system excludes invoices and payments where the posting date is after the latest transaction date.
    Include Credit Hold Accounts Only
    If this check box is not selected, all Active A/R accounts that meet the other search criteria are included in the batch by the system. By default, the check box is clear. If this check box is selected, all Active A/R accounts that are on credit hold are included in the batch by the system.
    Print Details
    Select the check box to print the statement details.
    Include Zero Balance Accounts
    Select the check box to include in the batch the A/R accounts for which the balance is zero.
    Include Collection Accounts Only
    Select the check box to include in the batch the A/R accounts for which the Collection Account check box is selected.
    Attach Documents
    Select the check box to attach the evidence documents.
  4. Click Generate Batch to start the batch processing.
  5. Alternatively click Actions to do the following:
    Option Description
    Print Batch Summary The system retrieves the stored batch summary for the selected batch and displays the batch summary in the report PDF window.
    Print Batch Documents The system retrieves all of the documents pertaining to the selected batch, where the account’s Invoice Delivery Method is Regular Mail PDF or Regular Mail Excel, and displays the documents in a single PDF window.