Maintaining invoices for A/R accounts

Use the Invoices tab to maintain Invoices for A/R accounts.

To maintain and perform various invoice operations:

  1. Select Account Receivable > Property A/R Accounts > Invoices.
  2. Select an invoice.
    Note:  The application displays the Lease Number if the invoice is generated from a lease.
  3. Click Actions to perform the following operations:
    • Invoice Details: Use the Invoice Details pop-up to view the details of an invoice. When multiple charges are consolidated into a single invoice, the Invoice Details pop-up displays all the charges that constitute the invoice. The PO / Reference field refers to the invoice charges for purchase order (PO) or other reference.
    • Print Invoice: Use the Print Invoice option to print A/R invoices.
    • Post Adjustment: Use the Post Adjustment pop-up to adjust an existing invoice on an A/R account. You can adjust only if the invoice is not fully paid yet.
    • Match Credit: If you select a credit invoice, the enables the Match Credit button. Use the Match Payments pop-up to manually match credit invoices to debit invoices on an A/R account. You can search for the invoice that must be paid. Specify a value in the Amount to Apply field and the invoice is automatically matched by the system to the credit invoice that you selected.
    • Applied Payments: Use the Applied Payments pop-up to view the payments that are applied to an invoice.
    • Delete Invoice: Use the Delete Invoice option to modify the status of an invoice to Deleted. The application sets the related charges back as un-billed.
    • Print Invoice in Guest Currency: Use this option to print the tax invoice in guest currency. The tax invoice can be printed only if the property parameter TAXINVCURRENCY is selected and the Guest Currency is not the same as Property Currency.
      Note: This option is enabled only for tax invoices.
    Note: For Vietnam, you can view the e-invoice number of the transaction (E-invoice Trans ID) only if the property parameter FISCAL is set to VN and the parameter ARTAXINVUSAGE is selected.