Splitting the lease charges by guest

You can use the Lease Period Rate Split popup to specify how to split lease charges among guests on the lease. The split information is stored by lease period and is used by A/R invoicing. You can specify how to split the rental charge or the amounts of the lease fees by type, when the fees are billed separately. Any lease fees that are billed with the lease charge are added to the lease amount. Only lease periods with status Charges Not Posted can be split.

When there are no existing rate split records, the screen is initially displays rows for the current guest stays that are on the lease and are staying for the period. The split percentage is based on the number of days the guest stays during the period. You can delete these rows. If rate split records are added, the screen displays the split rate details and does not use the existing guest stays. You are not restricted to creating lease period rate splits by existing guest stays.

Total percentages must be 100%. If the percentages do not total to 100% the last guest’s percentage is adjusted to make the total 100%. The percentages are stored, not the amounts. This is because the amounts for the lease can change. When the popup is displayed, the amounts are calculated off the percentages and based on the current values for the lease period. The sum of the details must match the total. If there is any discrepancy, the last guest amount will be adjusted to make the total correct.

To split the lease charges:

  1. Select Front Desk > Lease > Lease.
  2. Select a lease.
  3. Click the Schedule tab.
  4. Select a rate period record.
  5. Click Actions, select Lease Period Rate Split.
  6. In the Lease Period Rate Split popup, select the guest stay record or click New Record and specify a guest.
  7. Specify the amounts for each guest in the grid.
  8. Click Save Record.