Viewing the deposit ledger

  1. Select Front Desk > Property Ledger. The Property Ledger screen is displayed.
  2. Select a record.
  3. Click the Deposit Ledger tab.
  4. Review this information on the Deposit Ledgersection:
    Opening Balance
    The amount in the property accounts on the hotel start date.
    Note:  The closing balance of the previous date is carried forward as the opening balance for the current business day.
    Current Balance
    The current balance amount in the deposit ledger.
    Note: This field is displayed for the current hotel date.
    Closing Balance
    The balance amount in the deposit ledger.
    Note: This value is displayed when the hotel date is not current date.
    New Deposits
    The total of new deposits posted for the specific date.
    Refunds
    The total of deposit refunds posted for the specific date.
    Deposit Transfer
    The deposit transfer amount posted for a specific date.
    Deposits Forfeited
    The total of all the deposits that are forfeited on the specific date.
    To Guest Ledger
    The total of all the deposits transferred to the guest ledger on the specified date.
    To A/R Ledger
    The total amount of the deposits transferred to the A/R ledger using the Transfer Security or Transfer Incidentals activity when an A/R Account is selected as the To Account.
    Activity Type
    The type of activities. The activity type can include activities such as deposit payment, amounts refunded, and amounts transferred to the guest ledger.
    Name
    The guest name.
    Note: 

    For the Property Ledger Deposit, a user must have VVIP Authorization to view the guest name information.

    The guest name field, confirmation field, and To Account field are masked as “*****” for the guest record if the user does not have VVIP Authorization.

    To view the guest details:

    • The VVIP property parameter is selected on the Property Parameter screen.
    • The VVIP check box on the Guest Stay record must be checked for atleast one record.
    • User VVIP Authorization must be set to Yes on the User Group screen.
    • User VVIP Authorization must be set to Host and user is the VVIP Host configured on the selected Guest Record.
    Confirmation Number
    The unique confirmation number to identify the guest account.
    Amount
    The transaction amount.
    Currency
    The currency of the property.
    Transaction Code
    The transaction code and description.
    To Account
    The account number for which the transaction is charged.
    Card Number
    The credit card number used for payment.
    Payment Mode
    The mode of payment.
  5. Click List View tab to return to the Property Ledger screen.