Viewing the guest ledger

Select Front Desk > Property Ledger.

Click Guest Ledger.

Optionally, to view the guest ledger details pertaining to a specific date which is prior to the Hotel Date, you must select the record for that day in the List View tab of the Property Ledger.

On the Guest Ledger tab, this information is displayed:

Opening Balance: The amount in the property accounts when a new hotel date starts. The closing balance for the previous date is carried forward as the opening balance for the current business day.
Charges: The total of all the charges that are posted to the guest accounts, for a property, on the selected date.
Payments: The total of all the payments that are posted to the guest accounts, for a property, on the selected date.
Current Balance: The current balance amount in the guest ledger. This field is displayed if the hotel date is current.
Closing Balance: If the hotel date is not current, this is the balance amount on the selected date.
From Deposit: The total amount moved from the deposit ledger to the guest ledger, for a property, on the selected date. When a guest who paid a deposit, arrives at the property, the system transfers the deposit amount from the deposit ledger to the guest folio.
To A/R: The total amount moved from the guest ledger to the A/R ledger, for a property, on the selected date.
When a guest folio or other non A/R account is settled by direct bill, the system transfers the amount from the guest folio to the specified A/R account.
Transaction Type: The type of transaction. The transaction type includes transactions such as food and beverage revenue, room revenue and tax.
Transaction Type Description: The description of the Transaction Type.
Transaction Code: The transaction codes based on which the amounts are posted to the guest accounts.
Transaction Code Description: The description of the transaction code.
Amount: The amount posted by each transaction code.
Currency: The currency that a property uses.
G/L Account: The General Ledger account to which the given transaction amount is posted.

To return to the Property Ledger page, click on the List View tab.