Direct manual posting of items on folio - Overview

Use the Post Item pop-up to post a room rate, package, non-room bundle or non-room item charge to the folio.

The following are the important points to be noted:

  • If you want to post a credit for the guest, you must select the Calculate As Credit check box which sets all the numbers to negative. Alternatively, you can specify negative numbers as well.
  • Taxes and fees are calculated based on changes to the item amount. You cannot modify inclusive, additional taxes or resort fees.
  • The items such as, Resort Fee, Internet Charges, and Fitness Center are posted to the respective folios based on the transaction codes.
  • The guest charge and all the non-room item charges are displayed by the system. The offsetting charges or taxes are not displayed by the system. The consumption date and the actual post date is also displayed.
    • The charges for non-EOD post items are posted by the system as if the items were EOD post items.
    • Floating Items are posted by the system as if the floating item frequency is set to Once.
    • If the item is marked as Post Total Amount, additional lines are displayed by the system that are not actually posted and represent the daily totals for the package or bundle.
    • The guest level charges are displayed without the tax amounts. The taxes are calculated by the system only when you click the Save button.
    • Manual postings of packages and non-room bundles are included in the Package Ledger. The Package Ledger does not include manual non-room item postings.
  • To adjust the charges, specify the new charge in the New Amount field; the value of other charges is re-calculated by the system. If you have previously modified the amount on an item, the New Amount of the item is used for the proportional adjustment. If New Amount field does not have a value, the value in the Amount field is used. If the item is marked as Post Total Amount, and you update the total amount, all the non-room items that contribute to the charge are updated by the system.
  • If you modify the item charge in the accounting folio, the guest charge amount is re-calculated by the system.
  • If the property parameter ALLOWADVANCECHARGEPOSTING check box is selected, the Post Date can be a future date. If the property parameter ALLOWADVANCECHARGEPOSTING check box is clear, the Post Date is always the hotel date.