Booking Agency Production Report

Select Administration > Reports > Profiles and Production > Booking Agency Production Report

This report lists production by booking agency during the specified date range. The report has five views:

  • List View: will only show booking agency information followed by total room night and revenue numbers. The totals will not be separated based on transient or group revenue.
  • Summary View: will show booking agency information grouped by transient and group business.
  • Detail View: will show booking agency information grouped by transient and group business and will include the individual records that make up the transient and group business.
  • Organization Summary View: will show booking agency information grouped by organization business.
  • Parent/Child Summary View: will show booking agency information grouped by parent then child booking agencies.

You can filter the report by booking agency and booking agency type which all allow multiple selections. You can optionally include or exclude certain guest account statuses and group account statuses. You can sort the report by booking agency, booking agency type, room nights, room revenue, total revenue, or salesperson.

The following are some of the important points to be noted:

  • If future dates are specified in start date and end date fields, the report will display forecasted information.
  • If the start date is in the past, but the end date is the current date or a date in the future, the report will combine actual information and forecasted information. The report will not separate the information.
  • Only groups where the block is removed from availability will be include on the report.
  • This report will calculate actual and projected revenue. Projected revenue will be combine room revenue from reservations plus the anticipated room revenue from the remaining block using the forecast occupancy to calculate the number of guests.
  • Where shares exist the report will use the primary share account's information to report room nights and forecasted revenue.
  • Transactions that are posted on a folio are not included on the report until after EOD has run for that day.
  • If a Guest Reservation has more than one Booking Agency configured on its account, the report will display the guest reservation along with the guest reservation's revenue under each Booking Agency's information.
  • Transaction transfers are handled the same way they are under the Revenue Report. For a manual transfer, do not count the adjustment charge on the originating folio and do not count the charge on the destination folio. For Auto Transfers, count the charge against the origination folio.
  • When Cancel and/or No Show records are included in the report, only the revenue from these records is counted in the report. Regardless of the "Report View" or "Sort By" option selected, any column that calculates Room Nights, Adults or Child information would exclude Cancel and No Show values. Additionally, forecasted dates do not include Cancel or No-Show records in the forecasted calculations.