Banquet Event Order
This report gives detailed information about events for the specified date range. This is a critical report to the sales and catering staff to ensure all the required elements of an event are captured and is also used to communicate with the customer. The report includes the event, event date and details, contact information, time, food and beverage, room set up, equipment requirements, staffing services, costs, and deposits requirements.
You can filter the report by specifying the property, event name, group ID, organization, salesperson, coordinator, group name, and event ID. You can limit the report to event reservation statuses of in-house, definite, tentative, prospect, and canceled. You can optionally include reservation notes.
The following are some of the important points to be noted:
- If the quantity of the item or menu is 1 then show the contract item price. If the quantity of the item is greater than 1, then show the quantity with the contract item price that will be charged per item (for example: 2@ 50.00).
- The BEO (Banquet Event Order) printed for subsequent days of an event will also have the items listed that started on an earlier date, but span those days. Since the Item did not start on the day represented on the report the start time is not shown but is represented by '----'.
- The BEO printed for subsequent days of an event will also have the item price as 'Continued' so that the user knows the price of the Item can be found on a previous day when it started.
- The Total Item Type amount is reported by day and includes any Items that have a start date = to the date of the report.
- If the Include Event Item Notes check box is selected, the items associated with the specified event reservations are included in the report.
These calculations are performed:
- Calculating Deposit Received Amount = sum of deposits on advanced deposit folio for event reservation for the property
- Total Contract Price Amount = sum of all item type price for all days of event and room rate