Posting a charge directly on the folio

Use the Post Charge pop-up to convert the amount from the foreign currency to the property currency and post the charge to the folio.

To post a charge:

  1. Select Front Desk > Guest Stay > Folio .
    Note: You can also access the Post Charge pop-up from Front Desk > Accounts > Folio .
  2. Click Actions.
  3. Click Post Charge.
  4. Specify this information in the Post Charge pop-up that is displayed:
    Folio
    The folio for which the charges are posted.
    Transaction
    The transaction code used to post the charges.
    Amount In
    The amount to be posted.
    Currency In
    The currency based on which the Exchange Rate is calculated. The calculated amount is displayed in the Amount Out field.
    Amount Out
    The value is calculated based on the Exchange Rate. The Exchange Rate is applied based on these scenarios:
    • The Exchange Rate is set to 1 when the Property Currency and Currency In are the same.
    • The Exchange Rate is set to the current rate (defined on the Maintain Exchange Rates screen) when the guest Account is not a Guest Stay or Group account.
    • The Exchange Rate for the Guest Stay account is set to the current rate (defined on the Maintain Exchange Rates screen) when the exchange rate can be modified and Currency In is not the property or guest currency.
    • The Exchange Rate of the Guest Stay account is set to the locked exchange rate of the guest stay when Currency In is the guest currency and the exchange rate cannot be modified.
    • The Exchange Rate of Group account is set to the current rate (on the Maintain Exchange Rates screen) when the exchange rate in not locked and Currency In is not property or guest currency.
    • The Exchange Rate of Group account is set to the locked exchange rate of the guest stay when Currency In is group currency and the exchange rate cannot be modified.
  5. Click Calculate. The data in the Pending Charges section is updated. All pending charges are posted separately on the folio, after clicking Submit.
    Note: You must specify a value in the property parameter EXCHANGERATEVARADJTRAN to balance the amounts in foreign and property currency.