General Ledger Extract

The different journal entries are:

• Hotel Revenue - This data summarizes revenue posted to the guest ledger for the journal period, by GL Code, and the offsetting ledger ‘settlement’. To balance the journal entry, the net of the debits and credits must equal zero.
• Hotel Settlement- This data summarizes settlements posted to the guest ledger and deposit ledger, for the journal period, by GL Code. Settlements in general ledger terms are actual payments made to an account.
• Hotel Statistics- The statistics that need to be captured for each property, along with statistics offset: Rooms Available, and Statistics Offset.
• Comp Revenue- This data provides the comp amount summarized from the department offset transaction.
• A/R Revenue- This data provides the A/R revenue which is the charges that are posted directly to an A/R account and not direct billed from guest ledger.
• Cross Property Revenue- This data provides the account for settlements ‘due from’ or ‘due to’ another property when guests stay at one hotel and charges meals or services to assigned room from outlets at another property.

These extracts can be created in two ways:

• using the EOD process
• Manually running the GL Extract Launch screen.

This screen is used by the System Administrator and Revenue Manager of the hotel property.