Lease Rental Billing Report overview

This report lists all invoices of Lease Periods where the invoicing date falls into the selected report month and report year.

The report includes the invoice number, room number, lease contact, organization, A/R account number, and account type. Then the report will include four sections:

  • Lease Period:
    • Lease period start and end dates
    • Total billed
    • Charge amount and taxable amount
  • Report Month:
    • Number of days
    • Charge amount and taxable amount
    • Tax charged
  • In Advance:
    • Number of days
    • Charge amount and taxable amount
    • Tax charged
      Note: This reports on leases that were invoiced in the report month, but the lease period or parts of it are after the report month (in most cases the next month, but it could also be several months if they invoiced the lease period before the lease period start date.)
  • Journalise:
    • Charge amount and taxable amount
    • Tax charged
      Note: This reports on leases that were invoiced in the report month, but the lease period or parts of it have been prior to the report month (in most cases the month before report month, but it could also be several months before.)

You can filter the report by property, invoice type, report month, and report year. You can optionally include a report parameter page.

The following are some of the important points to be noted:

  • When the report is filtered on Invoice Type Rental, the charge column will contain rental charges and also fees if they are not invoiced separately.
  • Upgrades will be covered in the report. As fees cannot be invoiced separately within the upgrade, the following must be considered if the upgrading guest has an AR Account associated:
    • The charge column will display the sum of rental and fee amounts of the upgrade.
    • Only the Invoice Type Rental will make upgrades appear on the report
  • The Total Section in the report displays the Grand Totals for all the columns with amounts and number of days.
  • A Lease section is added showing the Lease number, name and status.
  • Leases Invoices are grouped by Lease with sort by Lease Number.