Posting A/R Recurring Charges

You can post recurring charges linked to an A/R Account using theRecurring Charges tab or as part of the Accounting End of the Day process. The types of postings are:

  • Standard charge
  • Finance charge

To post charges:

  1. Select Accounts Receivable > Property A/R Accounts > Recurring Charges.
  2. Specify this information:
    Charge Type

    This field indicates the type of payment. You can set the field to Finance Charge type or Recurring Charge type, which determines the payment type calculations.

    Note: 
    1. The field defaults to Recurring Charge.
    2. If the user selects Finance charge, the Percentage field is enabled.
    Transaction
    The transaction code and description used to post the Recurring or Finance Charge.
    Amount
    The recurring amount that is charges to the A/R account.
    Percentage

    This field is only enabled when the Charge Type is set to Finance Charge. Indicates that the recurring charge cannot be flat amount but uses a calculation method. The calculation method is based on the A/R Account’s outstanding balance (total of all transactions within the selected Aging Periods) times the percentage value is specified.

    Aging Period
    This field is only enabled when the Charge Type is set to Finance Charge. Indicates which Aging Periods to include when determining an A/R Account’s outstanding balance.
    Start Date
    This date is the beginning date scheduled for the transaction’s recurring posting.
    End Date
    This date is the last date schedule for the transaction’s recurring posting.
    Billing Cycle

    Select the billing cycle to indicate how often the recurring charges will post:

    • Days
    • Monthly
    • Once
    • Weekly
    Note: 
    1. If the Billing Cycle is set to Days, the Billing Cycle Days field is enabled only and you can select a billing cycle option of 1-99 days.
    2. If the Billing Cycle is set to Monthly the Billing Cycle Monthly/Months field are enabled only. You can select a single month or multiple months in the Billing Cycle Months field.
    3. If the Billing Cycle is set to Weekly, a day of the week is selected.
    4. If the Billing Cycle is set to Once, all the other fields are disabled.
    Status
    The transaction status.
    Note: By Default, the Status is set to Active always.
    Include Tax
    Select this check box to post the tax associated with the transaction.
  3. Click Submit.
  4. Alternatively, select one or more standard transaction lines and click Actions > Post Charges. The posting process is initiated. The selected transaction is displayed on the Account’s Charge tab.
    • Updates the Last Post Date to the current posting date.
    • Calculates and updates the Next Post Date.
  5. The application prompts you to confirm the continuation of the process.
    Note: The Next Post Date must be
    • Same as or later than the Start Date
    • Same as or later than the Accounting Date
    • Same as or before the End Date