Generating Credit Card Authorization Audit Report

Use this screen to view the details of the guest stay, requiring additional credit card authorization to handle the anticipated charges and/or folio charges.

To generate Credit Card Authorization Audit report:

  1. Select Administration > Reports > Accounting > Credit Card > Credit Card Authorization Audit Report.The Credit Card Authorization Audit Reportscreen is displayed.
  2. Specify this information in the Report Parameters section:
    Property
    The property for which the report is to be generated. The application defaults this value.
    Note: 

    You can modify this value.

    Confirmation Number
    The unique number generated for the confirmed reservation.
    Note: 

    You can select multiple confirmation numbers.

    Card Type
    The type of the credit card.
    Variance Percent
    The Variance Percent is the difference between the Current Authorized and Additional Authorization Required.
    Reservation Status
    The reservation records with this status are only included in the report.
    Note: You can select multiple values in this field.
  3. Set the parameters in the Report Optionssection:
    Include Detail
    Select this check box to include the details of guest and folio (Detail section) in the report.
    Group by Reservation Status
    Select this check box to group the records based on the reservation status code. The Reservation Status Description is printed as the header of the group in the report.
  4. Specify the Start Date and End Date in the Date Range section.
    Note: 
    • By default, the Start Date and End Date are set to the Hotel Date.
    • The report includes reservations for which the stay date, including the departure date, is same as or within the specified date range.
  5. Click Print Record.
    Note: 
    • By default, the report is sorted by Guest Name. However, you can also sort the report by the Room Number and Variance Percent.
    • The records are masked if the user is not authorized to view the details of the guest, or the property parameter VVIP is set to True for the guest.
    • The report also applies Incognito enhancement. See Incognito Functionality.