Applying a direct bill settlement

Use the Direct Bill Transfer screen to settle the charges directly to the specified sub folio. You can select the charges to be settled.

  1. Select Front Desk > Accounts > Folio.
  2. Select Actions > Direct Bill Transfer

    The Direct Bill Transfer screen is displayed.

  3. Specify this information:
    Direct Bill Folio
    The folio to which the charges are posted.
    Transaction
    The transaction code of the direct bill transfer.
    A/R Account
    The code of the guest or reservation A/R Account.
    Amount
    The total amount of the selected charges.
    Note: The application populates this value and the field is disabled.
    Paperwork Required
    The paperwork associated with the A/R Account.
    Billing Reference
    The billing reference associated with the A/R Account.
    Originating Booking System
    The booking system of the A/R Account.
    Note: You must specify this value if the Requires Originating Confirmation Number check box is selected for the A/R Account.
    Originating Confirmation Number
    The confirmation number associated with the selected Originating Booking System.
    Note: The application populates this value if a value is specified in the Originating Booking System field.
    Automatically Invoice
    Select this check box to automatically post the direct bill to the folio, charges to the A/R Account, and generate an A/R invoice for the charge.
    Note: The property parameter ARDBTRANSFERAUTOINVOICEDFLT must be selected.
    Include Tax
    Select this check box to add the additional taxes to the selected charges.
    Note: By default, the check box is selected if the property parameter DEFAULTTRANSFERTAXWITHCHARGE is selected.
  4. Select the charges from the Charges section.
  5. Click Submit.