Generating the best western arrival list

  1. Select Administration > Reports > Front Desk > Arrival/Stay Over/Departure/In-House > Best Western Arrival List.
  2. Specify this information in the Report Parameter section:
    Property
    The code of property for which the report is generated. The application defaults the value to the current session. However, you can modify this value.
    Group Confirmation
    The confirmation number of the group. The report includes the selected guest records.
    Note: You can select multiple Group Confirmation from the Groups screen.
    Rate Plan
    The code of the rate plans associated with the reservation which is included in the report.
    Note: You can select multiple Rate Plan from the Rate Plans screen.
    Room Type
    The code of the room type associated with the reservation which is included in the report.
    Note: You can select multiple Room Types from the Room Types screen.
    Status
    The status of the reservation.
    Note: You can select multiple Status from the Statuses screen.
    Market Segment
    The code of the market segment associated with the reservation which is included in the report.
    Note: You can select multiple Market Segment from the Market Segment screen.
    Track
    The code of the track associated with the market segment which is included in the report.
    Note: You can select multiple Track.
    Geographic Code
    The geographic code of the location which is include in the report.
    Note: You can select multiple Geographic Code.
    Source of Business
    The code for the source of business.
    VIP
    The code of the VIP levels.
    Note: You can select multiple VIP levels.
    Building
    The building code for the room assigned to the reservation which is included in the report.
    Floor
    The floor code for the room assigned to the reservation which is included in the report.
    Wing
    The wing code for the room assigned to the reservation which is included in the report.
  3. Set these parameters in the Report Option section:
    Include Additional Guests
    Select this check box to include the details of the additional guest associated with the reservation.
    Include Guest Notes
    Select this check box to include the text specified in the Guest Notes field of the Guest Stay record.
    Include Reservation Notes
    Select this check box to include the text specified in the Reservation Notes field of the Guest Stay record.
    Include Notes
    Select this check box to include the notes specified in the Notes tab of the Guest Stay.
    Note: Notes for which the Private check box is selected on the Guest Stay screen, are not included in the report.
    Include Activities
    Select this check box to include the details of the activities scheduled for the guest.
    Only VIPs
    Select this check box to include the records with VIP status.
    Show Package Rates
    Select this check box to include the package rate plan associated with the guest record.
    Show Rates
    Select this check box to include the room rate associated with the guest record.
    Note: By default, this check box is selected.
    Group By Building
    Select this check box to group the records based on the building associated with the guest record.
  4. Specify the Start Date and End Date in the Date Range section. The records are included based on the reservation’s Arrival date.
    • The report includes guest records with Reserved status if the values are not specified.
    • By default, the value is current Hotel date.
  5. Click Print Record.
    Note: 
    • You can sort the records based on the Confirmation Number, Name, Room, Arrival Date, Building, Floor, and Wing fields by selecting the option in the Sort By section.
    • By default, the records are sorted based on the Name field.