Generating the A/R Invoices for lease properties

  1. Select Administration > Reports > Account Receivable > A/R Invoices Lease. The A/R Invoices Lease screen is displayed.
    Note: You can also print this report from:
    • Generate AR Invoices and Statements screen.
    • Property A/R Account > Invoice tab.
  2. Specify this information in the Report Parameters section:
    Property
    The property for which the report is printed. The application defaults this value.
    Note: You can modify this value.
    Batch ID
    The ID of the batch for A/R Invoices.
    Note: When the Batch ID is specified:
    • The report includes all the invoices in the selected batch.
    • The Invoice ID includes invoices related to the specified batch.
    • The Account ID includes only the accounts related to the specified batch.
    • The From and To Invoice Number display only the invoices of the specified batch.
    Account ID
    The ID of the A/R account. The report includes invoices that are specific to the Account ID.
    Note: 
    • You can select multiple Account IDs.
    • When Account ID is specified:
      • The Batch ID includes the batches with invoices of the specified account.
      • The Invoice ID include only the invoices of the specified account.
      • The From and To Invoice Number display only the invoices of the specified account.
    Invoice ID
    The ID of the invoices that are included in the report.
    Note: 
    • You can select multiple Invoice IDs.
    • When the Invoice ID is specified:
      • The Batch ID includes the batches of the specified invoice IDs.
      • The Account ID includes only the accounts of the specified invoices.
      • The From and To Invoice Numberdisplay only the invoices of the specified invoice IDs.
    Revenue Type
    The revenue type of the transaction code. The report includes the revenue types and the total postings in the Totals Information section.
    Note: 
    • You can select multiple Revenue Type.
    • The application includes or excludes the revenue total from the Total Taxable Amount or Total Non-Taxable Amount based on the specified revenue type.
    • If the Revenue Type is set to Tax charge , Service Charge or Fees then the report will not separate the Service Charge, GST and Fees on the Total section.
    From Invoice Number
    The range of invoices to be included in the report.
    Note: If an invoice for a lease charge has a prefix, the invoices can also be sorted by this prefix.
    To Invoice Number
    The range of invoices to be included in the report.
    Note: If an invoice for a lease charge has a prefix, the invoices can also be sorted by this prefix.
    Report View
    The options to determine the data that must be displayed in the report. Possible values:
    • Summary view (S: The Charge details section is modified to Charge Summary section. The transactions are grouped based on the transaction grouping. The Charge Summary section displays the transaction grouping descriptions. Amount in words is available in summary View (only for Vietnam Dong currency).
    • Detail view (D): This is the default report view with all information about the AR Invoice. The Details View excludes the information related to the Summary view.
    Output Format
    The output format of the report. By default, the value is set to PDF.
  3. Set these check boxes in the Report Options section:
    Show Debit and Credit
    Select this check box to display the Debit and credit postings in a separate columns. The Amount column is hidden in the report.
    Include Payments
    Select this check box to include the details of the payments or credits associated with the invoices in the Applied Payment section of the report.
    Print Transaction Comments
    Select this check box to include the comments related to the transactions, in the report.
    Note: If the Report View is set to Summary, the transaction comments are not included.
    Show Tax in Details Section
    Select this check box to include the GST charges in the Charge Details section.
    Print Batch Summary
    Select this check box to print only the summary page.
    Include Batch Summary
    Select this check box to print the Batch Summary page and the details of the A/R lease invoices. The Invoice Batch Summary displays the accounts for which the invoices are generated.
    Show Account Currency
    Select this check box to the display the Accounting Currency charges in a separate column in the Charge Details section.
    Note: This data is included in the report only if the Accounting currency is different from the Property currency.
    Show GST breakdown
    Select this check box to display the amount of GST taxes separately in the Summary section. This GST amount is not displayed in the Totals Information section.
  4. Click Print.
    Note: 
    • By default, the application sorts the record by Account Number. However, you can use the Sort By option to sort the records by Account Name , Account Type, or Invoice Number.
    • The report is generated only if a value is specified in one of these fields:
      • Batch ID
      • Invoice ID
      • From / To Invoice Number
    • Invoices with multiple charges are sorted by the guest’s last name.