Emailing documents

  1. Select Front Desk > Guest Stay.
  2. Click Email Documents. A list of options is displayed.
  3. Select an option to access the Email Documents window.
  4. Specify this information in the Email Details section:
    Confirmation Number
    The confirmation number generated for the guest stay.
    Guest Name
    The name of the guest.
    Document
    The type of the document that is emailed to the recepient.
    Email Address
    The address to which the document is emailed.
    Additional Email Address
    The additional list of address to which the document is emailed.
    Print/ View
    Select this check box to view the document.
    Email
    Select this check box to view the document.
    Note: By default, this check box is enabled.
  5. Click Submit.
    Note: 
    • For Portugal, you can print the reservation cancellation letter for a guest only if the confirmation letter or any other guest related document has been printed.
    • You must enable the Show Folio Parameters check box on the Forms tab of the Property Configuration screen to view the folio parameters on the Email Folio window.
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