Creating delegate reservations

You can use the Delegate tab of the group booking to create reservations for delegates that are not shared.

To create delegate share reservations:

  1. Select Group Sales > Group Booking.
  2. On the List View tab, select a group booking.
  3. Click the Delegate tab.
  4. Specify this information in the Delegate Details section:
    Quantity
    The total number of delegates.
    Room Type
    The type of room available for booking.
    Last Name
    The last name of the guest.
    First Name
    The first name of the guest.
    Title
    The title of the guest.
    Arrival date
    The arrival date of the guests.
    Nights
    The total number nights the guest stays at the property.
    Departure Date
    The departure dates of the guests
    Email Address
    The email address of the guest.
    Mobile Number
    The mobile number of the guest.
    Service
    The service branch of the armed forces to which the guest belongs. Possible Values:
    • Air Force
    • Army
    • Civilian
    • Coast Guards
    • Marine Guards
    • Navy
    Note: If the USEGUESTRATING property parameter is set to TRUE, you must specify this value.
    Rank
    The rank of the guest. This field is used for US Military personnel only.
    Note: If the USEGUESTRATING property parameter is set to TRUE, you must specify this value.
    Pay Grade
    The pay grade of the guest. This field is used for US Military personnel only.
    Note: If the USEGUESTRATING property parameter is set to TRUE, you must specify this value.
    Adults
    The number of adults. If you specify the adult count as zero, you must associate the reservation to another reservation for which adults are listed.
    Children
    The number of children.
    Resort Fee
    The resort charges levied on the guest for the specific dates.
    Note: This field is displayed only if you select the RESORTFEESTAYDATE property parameter on the Parameters tab of the Property Configuration screen.
    Tax Status
    The code of the tax status.
    Profile ID
    The ID of the guest. The application populates the ID if the selected guest’s First Name and Last Name matches the guest in the Guest Profile.
    Mobile Number
    The mobile number of the guest that is used to send Mobile key.
  5. Expand the Additional Guest / Share section, specify the information that you require. Do not select the Share check box.
  6. Click Save.