Selecting group room types

You can specify which room types at your property can be sold to a group. The room types you select in the Room Types tab are what will show in the Block tab and as options, and in the Rates tab.

You can use these options:

  • Allow Borrowing: If checked delegate reservations can be made for room types that are not blocked. A room type that you do not have a block for can borrow from a room type that has remaining blocks. The new room type shows as a pick up in the block, and the room type borrowed has it's blocked number reduced so that the total blocked number remains the same.
  • Allow Overbooking: If checked more delegate reservations may be accepted on the group block once the blocked rooms have been picked up.

These columns are displayed in the grid:

  • Room Type: Displays each room type specified in the Room Types tab and any room type that has been borrowed..
  • Eligible to Borrow From: If this check box is selected you can allow room types to be borrowed by other room types.
  • Stop selling rooms at 0: If this check box is selected, the sale of the room is stopped when the block is completely picked up.
    Note: If not selected, the room type remains available even after the block is completely booked.
  • Forecast Occupancy: Displays the forecasted occupancy level for the room type.
  • Selling Display Order: The order in which the room types are displayed on the Block and Rate screens.
    Note: This order is set based on the sequence of room types selected and arranged in the Associate Room Types window.

To select group room types:

  1. Select Group Sales > Group Booking.
  2. On the List View tab, select a group booking.
  3. Click the Room Type tab.
  4. Click Associated Room Types.
  5. In the Associated Room Types screen, select a room from Unassociated Room Types and move it to Associated Room Types.
    Note: The room type must be Suite or Room.
  6. Click Save.