Generating the Arrivals by Building Report

To generate this report:

  1. Select Administration > Reports > Front Desk > Arrivals/Stay Over/Departure/In-House > Arrivals by Building Report.
  2. Specify this information in the Report Parameters section::
    Property
    The property for which the report is generated. The application defaults this value.
    Note: 

    You can modify this value.

    Building
    The building code for which the guest details are included in the report.
    Note: 

    You can select multiple options.

    Confirmation Number
    A unique number generated for the confirmed reservation.
    Note: 

    You can select multiple confirmation number.

    Group Confirmation
    The confirmation number generated for the group reservation.
    Note: 

    You can select multiple groups.

    Preference Code
    The guest preference code based on which the details are included in the report.
    Note: 

    You can select multiple options.

    Rate Plan
    The rate plan code associated with the guest reservation.
    Note: 

    You can select multiple rate plans.

    Room Type
    The room type specified for the guest reservation.
    Note: 

    You can select multiple room types.

    Status
    The status of the reservation based on which the guest records are retrieved for the report.
    Note: 

    You can select multiple options.

    Add-Ons
    The add-on items provided to the guests.
    Add-On Type
    The type of add-on items provided to the guests.
    Note: You can select multiple add-ons.
  3. 3. Specify this information in the Report Options section
    Include Address
    If this check box is selected, the report includes address of the guest as specified in the guest stay record.
    Note: 

    By default, this check box is selected.

    Include Additional Guests
    If this check box is selected, the report includes the details of additional guests associated with the room.
    Note: 

    By default, this check box is selected.

    Include Arrival and Departure Notes
    If this check box is selected, the report includes the notes related to the arrival and departure of the guest.
    Note: 

    By default, this check box is selected.

    Include Guest Notes
    If this check box is selected, the report includes the guest notes provided in the Guest Notes field of the Guest Stay screen.
    Note: 

    By default, this check box is selected.

    Include Notes
    If this check box is selected, the report includes the notes provided in the Note tab of the Guest Stay screen.
    Note: 

    By default, this check box is selected.

    Include Preferences
    If this check box is selected, the report includes preferences and descriptors defined for the preference, in the Guest Stay screen.
    Note: 

    By default, this check box is selected.

    Include Reservation Notes
    If this check box is selected, the report includes the reservation notes provided in the Guest Stay screen.
    Note: 

    By default, this check box is selected.

    Include Shares
    If this check box is selected, the report includes the combined guest count of all the share components.
    Note: 

    By default, this check box is selected.

    Include Add-Ons
    If this check box is selected, the report includes the add-on items associated with the guest on the Guest Stay screen.
    Note: 

    By default, this check box is selected.

    Include Comp Template
    If this check box is selected, the report includes the Comp Templates and the Comp Template label associated with the Guest Stay.
    Note: 

    By default, this check box is selected.

    Include Player Information
    If this check box is selected, the report includes the Player Number and the Player Rank associated with the Guest Stay.
    Include Group Booking
    If this check box is selected, the report includes the Group Booking label and name associated with the Guest Stay.
    Include Gender
    Select this check box to include the Service Demographic for all reservations that have the gender of the guest specified.
    Include Service and Pay Grade
    Select this check box to include the Service Demographic for all reservations that have the Service and Pay Grade value specified.
    Suppress Names
    Select this check box to exclude the guest name, alternate guest name, share guest name and additional guest names for all reservations.
  4. Specify the Start Date and End Date in the Date Range section.
    Note: 
    • By default, the values are set to current Hotel Date
    • The report includes guest records if the Arrival Date of the Guest Stay is within the specified date range.
  5. Click Print Record.
    Note: By default, the records are sorted by the Guest Name. However, you can modify the option in the Sort By session. The available options are:
    • Arrival Date
    • External Reference Number
    • Confirmation Number
    • Status