Distributing advance deposits

Use the Advance Deposit Distribution pop-up to view and modify which advance deposit transaction codes the deposit amount must be applied to. Based on the deposit distribution, the taxes are calculated by the system based on each transaction code’s tax configuration. This is used by German customers who charge a different tax amount for food and other services as compared to the room charges. You must set the parameters below for advance deposit distribution:

  • ADTAXINV: Select the Value check box to enable the parameter.
  • DEPDIST: Select the Value check box to enable the parameter.
  • DWPROCESSINGON: Select the Value check box to enable the parameter.

To distribute the advance deposit:

  1. Select Front Desk > Accounts.
  2. Select the account that you want to modify.
  3. Specify this information:
    Activity
    Specify the activity type.
    Folio
    Specify the folio to which you want to post the advance deposit.
    Transaction
    Specify the mode of payment, such as cash or credit.
    Amount
    Specify the amount that you want to distribute.
  4. Click Amount to Distribute to open the Advance Deposit Distribution pop-up. If this button is not displayed, use the Screen Designer functionality to make the necessary changes.
  5. Specify the amount in the Distributed Amount field of the transaction code to which you want to apply the advance deposit.
  6. Click Submit to save the changes.
  7. In the Advance Deposit tab, click Submit to post the deposits with the distributed amounts.
    Note: To distribute the posted refund and deposit, the currency specified in the Currency In field is used. The currency code is displayed in the Deposit Amount, the Refund Amount, the Distributed Refund Amount, and the Remaining Refund Amount fields.