End of day processing

When you carry out the end of day process (EOD), the business day is closed and the hotel date is changed to a new date. You can run the end of day process at any time as it has no direct relationship to the actual time of day.

The End of Day Processing page displays the list of processes that constitute the end of day process. Any Active user defined additional end of day processes are also executed by the system. The additional processes are executed in the order in which they are added to the list. Each additional process must complete, before the next process can begin. The additional processes must be listed on the screen after the primary set of EOD processes.

Note: 
  • Do no run End of Day process multiple times in a single day.
  • Hotel Date is updated only before the end of the day process is completed.
Caution: 
Do no run End of Day process multiple times in a single day.

To carry out the end of day process:

  1. Select Administration > Daily Processing > End of Day Processing .
  2. Click Start . The end of day process starts by executing the first item in the list.
  3. Set NEWEOD (Install parameter) to YES to initiate the EOD process.
  4. When you execute the end of day process, the following information is displayed:
    View Date
    Specify a date for which you want to view the details of the end of day process. The date must be in the past.
    Status
    The status of the end of day process as a whole. The status can display:
    • The currently running process with its date/start time.
    • The process in the Completed status with date and time when the whole EOD process completed.
    • The process in the Completed with errors status with date and time when the whole EOD process finished and where one or more processes encountered errors.

    • The process in the Failed status with date and time of the failure.

    Processes
    The list of processes which together constitute the end of day process. The processes in the list are executed sequentially. The primary EOD processes are executed before the user defined processes are carried out.
    Status
    The status of each process.
    Result
    The outcome of the process.
    Last Completed Run
    The date and time when the end of day process is successfully completed.
    Commission
    The application displays the Commissionable Revenue and Commissionable Amount for guest reservations with the existing commissionable Primary booking Agency. At the end of the EOD processing the guest stay record that is considered for commissionable.

    If the end of day process encounters a fatal error, the name of the process in which the error occurred is displayed. Before you can restart the EOD process, you must view the error log and resolve the cause of the fatal error. The EOD process resumes from the point it failed.

    You can locate the record that caused the fatal error with the help of the following identifiers:

    End of Day Process Identifier
    No Shows PMS Confirmation Number
    Guests Due to Depart PMS Confirmation Number
    Account Maintenance Update Account ID
    Release Group Block Group Booking Reference Number
    Tax Exempt PMS Confirmation Number
    Auto Post End of Day Charges PMS Confirmation Number
    Auto Post End of Day Charges, Part 2 PMS Confirmation Number (only included when EOD is configured for multiprocessing)
    Lease Posting Account
    Credit Card Balance Transfer Account Receivable Account
    Direct Bill Transfer PMS Confirmation Number
    Housekeeping Room Status Room Number
    Hotel Date Roll Property Code
    Guest Value Profile Id
    Overdue Room Maintenance / Manual Room Hold Work Order Id / Manual Hold Order number
    Auto Post Beginning of Day Charges PMS Confirmation Number
    Auto Post Beginning of Day Charges, Part 2 PMS Confirmation Number(only included when EOD is configured for multiprocessing)
    Commission PMS Confirmation Number
    Wholesaler Group Booking Reference Number
    Traces Group Booking Reference Number / Account Receivable Account Number
    Account Balance PMS Confirmation Number
    Auto Generate A/R Invoices A/R Invoice Number
    Note: 
    • The Guest Due to Depart process depends on Inventory End Date for the assigned guest room. The guest departure date cannot be extended, if the room is not in the inventory.
    • You can run Auto Generate A/R Invoices job only when the Credit Card Balance and Cross Property Charges are transferred to A/R account.