Configuring lease settings

lease fees.

Select Administration > Property > Lease Configuration. The Lease Configuration screen is displayed.
Specify this information:
Allow Shoulder Stay Dates

Select this check box to indicate guest stays associated to leases can include shoulder stay dates. If this check box is unchecked, the lease guest cannot stay outside lease dates. The shoulder stay dates will be charged according to the rate plan specified in the Shoulder Rate Plan field. Shoulder stay dates will not be included in the lease schedule and is charged to the guest. After you select the check box, the Lease Managed Shoulder Periods check box is not available.

Lease Managed Shoulder Periods

Select this check box to indicate that if shoulder stay dates exist, the shoulder periods will be managed in the lease. The shoulder stay dates will be charged the leasing rate's calculated daily rate. You can limit the allowable guest's shoulder stay dates using the Shoulder Start Date, Shoulder End Date, Shoulder Days Before, and Shoulder Days After fields on the lease record.

Rental Transaction
Transaction Code used for the guest charge and may include lease fees. The transaction code defined here will copy to the Lease Charge field of the Leasing Rate page when creating new leasing rates.
Note:

Revenue Type must be set to None.

An offset transaction code is Required.

Do not specify Tax Groups.
Room
Transaction code used for the daily room revenue charge in the accounting folio. The transaction code defined here will copy to the Lease Charge field of the Leasing Rate page when creating new leasing rates.
Note:

Specify tax groups

Revenue Type is set to Room
Vacant Room Transaction
Transaction Code used to post any vacant room charges. Vacant room charges are charges that are incurred for days the lease includes, but no guest is checked in to the leased room. The transaction code defined here will copy to the Vacant Room Charge field of the Leasing Rate page when creating new leasing rates.
Note:

Revenue Type is typically set to Room.

Specify Tax Groups

This code is optional. If you do not specify this code, the Room transaction code is used.
Hire Transaction

The Transaction Code of the hire which is used for the revenue recognition charges.
Note: You must specify the Revenue Type and the Tax Group.

Hire Billing Transaction
The Transaction code used for the guest charge when billed separately.
Note:

The Revenue Type must be set to None. An offset transaction code is not required. Also, do not specify Tax Group .

An offset transaction code is not required. Also, do not specify Tax Group .
Maintenance Transaction

The Transaction Code used for the revenue recognition charges.
Note: You must specify the Revenue Type and the Tax Group.

Maintenance Billing Transaction
The Transaction Code of the maintenance which is used for the guest charge when billed separately.
Note:

The Revenue Type must be set to None.

An offset transaction code is not required. Also, do not specify Tax Group .
Service Transaction

The Transaction code of the service used for the revenue recognition charges. Specify the Revenue Type and the Tax Group.

Service Billing Transaction
The Transaction Code used for the guest charge when billed separately.
Note:

The Revenue Type must be None.

An offset transaction code is not required. Also, do not specify Tax Group.
Hire Fee Valuation Order

The value for tax valuation. Precedence order is applied by the system for tax valuation.

Hire Fee Bill Separately

Select this check box to bill the hiring fee separately from the rental charge

Maintenance Fee Bill Separately

Select this check box to bill the maintenance fee separately from the renal charge.

Service Fee Bill Separately

Select this check box to bill the service fee separately from the rental charge.

Rent Deposit

The transaction code that is used to post the rental deposit.
Note:
The Pay Type of the Transaction Code must be set to Advance Deposit.

Security Deposit

The transaction code that is used to post the security deposit.
Note:
The Pay Type of the Transaction Code must be set to Advance Deposit.

Security Deposit Forfeit

The transaction code that is used to post the security deposit that is forfeited.
Note:
The Pay Type of the Transaction Code must be set to Advance Deposit.

Incidentals Deposit

The transaction code that is used to post the incidentals deposit.
Note:
The Pay Type of the Transaction Code must be set to Advance Deposit.

Incidentals Deposit Forfeit

The transaction code that is used to post the incidentals deposit that is forfeited.
Note:
The Pay Type of the Transaction Code must be set to Advance Deposit.

Lease Period Charge
The option to post the charges. Available options:
- Post Charges to Folio
- Post Charges to Folio and A/R
Note:
The values of this field are defined in the Code Type Value (LSEPCH) on the Global Codes screen.
Click Save Record.