Creating rooms

  1. Select Administration > Property > Rooms > Room Configuration. The Room Configuration screen is displayed.
  2. Click the New Record icon.
  3. Specify the room details such as Room Number, Room Description, Room Type, Property, Inventory Start Date and Inventory End Date.
    Note: 
    • The Building field in the Room Configuration screen is defaulted with the value specified in the Room type screen and cannot be modified.
    • The Key Vendor must be specified, if the device is of the type Key Cutter and the KEYVENDORREQ parameter is selected.
  4. Specify this information in the Room Details section:
    Status
    The status of the room.
    Note: 

    You can set the room status to Active only if the status of the selected Room Type is set to Active. However, to activate a Room Type set to Suite Component Only the suite details must be configured.

    You can only set the status value to Inactive, if:

    • The room is not assigned to a reservation with status Reserved or In-house.
    • The room does not have an active Work Order or Manual Room Hold.
    • The room does not have an active lease.
    • This room does not have an active Lease Upgrade.
    • The suite family including the associated component rooms, other suites of the component rooms and the component rooms of these suites rooms do not have the status set to Active.
    Rental Charge
    The rental charge that is calculated for the upgrade room for the date range.

    For example: if the main Lease room rental charge is set to 1000 and the upgrade room has a rental charge of 1250, then the guest is responsible to pay the difference in the amount.

    User is allowed to specify this charge.

    Hire Charge
    The rental charge that is calculated for the upgrade room for the date range.

    User is allowed to specify this charge.

    Maintenance Charge
    The rental charge that is calculated charge for the upgrade room for the date range.

    User is allowed to specify this charge.

    Service Charge
    The rental charge that is calculated for the upgrade room for the date range.

    User is allowed to specify this charge.

    Rental Percent
    This field is enabled only if the Use Inclusive Rate Distribution check box is selected on the Lease Configuration screen.

    Note: You cannot modify this field if the Use Inclusive Rate Distribution check box is cleared in the Lease Configuration screen. The value for this fields range from 0.0001 to 100.

    Hiring/Maintenance/Service Percent
    You can specify these values based on the selection of Inclusive Rate Distribution section on the Lease Configuration screen.

    The value for these fields range from 0.0001 to 999,999,999,999.9999.

  5. Specify this information in theRoom Location section
    Building
    The building code for the room ID.

    If the Manage Inventory by Building check box is selected in the Property Configuration Screen with Active Status:

    • the Building field is mandatory on the Room Type screen.
    • all the room types must have a valid Building assigned.
    • The Building field on the Room Configuration screen is defaulted with the value specified on the Room type screen and the value cannot be modified.
    Housekeeping Home Section
    The housekeeping home section assigned to the room.
    Note: Room numbers are text strings since these can include alphabetic characters. When sorted without a sort order specified, the result is a sort on the ASCII values of the first character. To get all room numbers to sort as numbers the search must be equal in length, or have the sort orders specified.
    Virtual
    Select this check box to indicate that the rooms configured are not within the hotel premise.
    Note: 
    • By default, the Virtual check box is selected and disabled when the selected Room Type is set to Virtual.
    • If this check box is selected, these room location fields are blank and disabled:
      • Building
      • Wing
      • Floor
      • Exposure
      • Section
      • Sequence
      • Housekeeping Home Section
  6. Specify this information in the Module Access section:
    Display in Operations
    Select this check box to enable the front desk staff to view the room.
    Operations Sort Order
    The number at which the room is displayed when sorted in the ascending or descending order.
    Note: By default, the rooms are sort in alphabetical order.
    Display in Housekeeping
    Select this check box to enable the house keeping staff to view the room.
    Note: 

    This check box is disabled if the room is configured as a virtual room.

    Housekeeping Sort Order
    The number at which the room is displayed when sorted in the ascending or descending order.
    Note: 
    • This field is disabled if the room is configured as a virtual room.
    • By default, the rooms are sort in alphabetical order.
  7. Specify the value in the Housekeeping Points section.
  8. Specify the value in the Owner Rotation Details section. When there is an ownership change specify the new owner, the owner start date, and optionally the new owner end date. See additional details about these fields:
    Current Points
    The total amount of points the room has accumulated to date.
    Note: This field cannot be modified.
    Owner Initial Point Method
    The point method for the room. Options include:
    • Points: Selecting this option allows you to specify a number of points in Initial Points.
    • Pro-rate Points: Selecting this option causes the system to pro-rate the points. All currently active rooms in the point period by room type are counted, their points are totaled then that number is divided by the room count. This amount is used as the initial points. The initial points must be set on the Room Point Period. And total points must be set for the Room.
    • Current Points: Selecting this option causes the system to take the number of points from the previous inventory period and use that as the initial points for the new inventory period.
    Initial Points
    The initial points for the room.
    Room Rental Summary
    Click to view the room rental summary which displays all inventory periods for the room and allows you to search by inventory period.
    Print Details
    Click to print the details of the room's usage.
    Recalculate
    Click to re-calculate the number of current points.
    Set Manual Points
    Click to adjust the number of current points for the room and specify an adjustment reason and optional comments.
    Note: 
    • The room configuration with Room Rotation set to Active cannot be modified, if two records with the same property and room code exist.
  9. Click Save Record.
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