Adding auto transfer instructions to an organization profile

You use the Auto Transfer tab to add auto transfer instructions for the organization that are copied to the associated guest reservations. Auto Transfer is used to set up automatic routing of charges from one account to a different account or to route charges to a specific folio on the same account.

Note: Auto transfer instructions in guest stay can be from different sources (group, booking agency, accounts receivable, and organization). In case of conflict, the order of precedence is decided by the property parameter <put parameter here> .

To add auto transfer instructions to an organization profile:

Select Profiles > Organization Profiles.
On the List View tab, select an organization profile.
Select Actions > Apply Auto Transfer Template. The Apply Auto Transfer Template screen is displayed. Specify this information:

Auto Transfer Template

Select a preconfigured template code.

Auto Transfer rule

Select a preconfigured rule for the template.
Click Submit, to create the auto transfer rule.
Click Close.

Note: If the Template used has a Start and End Date specified, the Auto Transfer Rule is effective only for this date range.
Click the Auto Transfer tab.
In the Auto Transfer Details section, specify the information that you require. See additional information on these fields:

To Account

Specify the account to which you want to transfer the transactions. To transfer charges to a different folio on the same account, leave this field blank.

To Account Folio

Specify the folio of the account to which the transactions will be transferred.

Code Type

Specify the transaction code type to transfer. Options include All Transactions, Transaction Code, Transaction Group, or Transaction Type.

Code

Specify the code to transfer. The code options are dependent on the code type that was specified.

Include Tax

Select this check box to transfer the tax associated with the transaction.

Template

The code of the auto transfer template. This value is defaulted from the Apply Auto Transfer Template screen.

Include Resort Fee

Select this check box to transfer the resort fee associated with the transaction.
In the Split Details section, specify.
Split Amount

The amount (from the total amount due) apportioned to this transaction based on the auto transfer rule.

Split Percent

A percentage of the total due amount that is assigned to the transaction, based on the auto transfer rule.
Note: If you specify a value in this field, the Split Amount is disabled

Split Frequency
Set the frequency to determine how the split amount or percentage is assigned to a transaction. The frequency can be set to these options:
- per day
- per stay
- per posting
Note: When you specify the split percent, the frequency field can only be set to per posting.
Click Save.

Note: Auto transfers cannot be deleted, they can only be canceled. To cancel an auto transfer instruction, select the record to cancel from the list and select the Cancel check box and click Save.