Creating group auto transfers

To create an auto transfer:

  1. Select Group Sales > Group Booking.
  2. On the List View tab, select a group booking.
  3. Select Actions > Apply Auto Transfer Template. The Apply Auto Transfer Template screen is displayed. Specify this information:
    Auto Transfer Template
    Select a preconfigured template code.
    Auto Transfer rule
    Select a preconfigured rule for the template.
  4. Click Submit, to create the auto transfer rule.
  5. Click Close.
    Note: If the Template used has a Start and End Date specified, the Auto Transfer Rule is effective only for this date range.
  6. Click the Auto Transfer tab.
  7. In the Auto Transfer Details section, specify the information that you require. See additional details about these fields:
    To Account
    The account to which the transactions are transferred. By default, this field is set to the Primary Group Account.
    To Account Folio
    The folio of the account to which the transactions are transferred.
    Code Type
    The transaction code type to transfer. Possible values:
    • All Transactions
    • Transaction Code
    • Transaction Group
    • Transaction Type
    Code
    The code value to transfer. The code options are dependent on the specified code type.
    Start Date
    The start date of the transfer.
    Note: You can specify the date prior to the Current Hotel Date.
    End Date
    The end date of the transfer.
    Include Tax
    Select this check box to transfer the tax associated with the transaction.
    Template
    The code of the auto transfer template. This value is defaulted from the Apply Auto Transfer Template screen.
    Include Resort Fee
    Select this check box to transfer the tax associated with the transaction.
  8. Specify this information in the Spilt Details section:
    Split Amount
    The amount (from the total amount due) apportioned to this transaction based on the auto transfer rule.
    Split Percent
    The percentage of the total due amount that is assigned to the transaction, based on the auto transfer rule.
    Note: If you specify a value in this field, the Split Amount is disabled
    Split Frequency
    The frequency which determinea how the split amount or percentage is assigned to a transaction. The frequency can be set to these options:
    • per day
    • per stay
    • per posting
    Note: When you specify the split percent, the frequency field can only be set to per posting.
  9. Click Save.
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