Posting Batch Payments

Use the Batch Payments page to:

  1. Record together and group the payments sent to the A/R thereby creating batches. You must specify the details of each of the payment such as the payment method like checks or other payment methods but excluding credit and debit cards. You must also specify the property A/R account to which this payment must be posted. Refer to Managing A/R account payments.
  2. Post the payments that constitute the batches to A/R accounts all at the same time.

A batch can be in the following status:

  • Pending: Only a batch in the pending status can be posted.
  • Canceled
  • Posted

Following are the important points that must be noted about a batch:

  • One batch payment can contain one or more payments for one or more property A/R account.
  • For each payment record, you can specify one or more invoices to match the payment.
  • If there are one or more invoices selected to match the payment, the payment is allocated to the invoices.
  • You can automatically post a batch payment. In the Payments tab, select Actions>Add Auto Post Payment to configure the Account Type and Post Date.
Note: 
  • The Auto Post Payment process is generated when the Post Date is same as the Close Accounting Date in the Install Parameter DBAUTPST.
  • For the Czech Republic, the application initiates the fiscal interface when the payment is posted or refunded and the AR Payment Receipt is generated automatically. The value of the property parameter FISCAL must be set to CZ and the UDF Checkbox #5 check box on the Transaction Codes screen must be cleared and the databridge partner for the fiscal interface must be correctly. The application modifies the Payment and Batch status. Possible values:
    • Posted: When the payment or batch is posted successfully.
    • Posted with Errors: When only some payments are posted, or the system is offline.
    • Cancelled: When a fatal error occurs during the posting process. The payment is not posted.

To post the batch:

  1. Select Accounts Receivable > Batch Payments.
  2. Select the batch that you want to post.
  3. Specify the information that you require.
  4. Click Post to post the batch.