Maintaining invoices for A/R accounts

Use the Invoices tab to maintain Invoices for A/R accounts.

To maintain and perform various invoice operations:

  1. Select Account Receivable > Property A/R Accounts > Invoices.
  2. Select an invoice.
    Note:  The application displays the Lease Number if the invoice is generated from a lease.
  3. Click Actions to perform the following operations:
    • Invoice Details: Use this pop-up to view the details of an invoice. When multiple charges are consolidated into a single invoice, the Invoice Details pop-up displays all the charges that constitute the invoice. The PO / Reference field refers to the invoice charges for purchase order (PO) or other reference.
    • Print Invoice: Use this option to print A/R invoices.
    • Post Adjustment: Use this pop-up to adjust an existing invoice on an A/R account. You can adjust only if the invoice is not fully paid yet.
    • Display Folio: Use this option to view or print a folio after the A/R invoice is created. If more than one account is associated with the folio, the Select Account window is displayed wherein you can select the account.
    • Match Credit: Use this option to manually match credit invoices to debit invoices on an A/R account. The Match Payments pop-up is displayed when you select this option. You must specify a value in the Amount to Apply field on the Match Payments pop-up to automatically match the selected credit invoice.
      Note: This option is enabled only when a credit invoice is selected.
    • Un-Match Credit Invoice: Use this option to remove the invoices related to the credit invoices.
      Note: This option is enabled only when the selected invoice is matched to a credit invoice.
    • Applied Payments: Use this pop-up to view the payments that are applied to an invoice.
    • Delete Invoice: Use this option to modify the status of an invoice to Deleted. The application sets the related charges back as un-billed.
    • Print Invoice in Guest Currency: Use this option to print the tax invoice in guest currency. The tax invoice can be printed only if the property parameter TAXINVCURRENCY is selected and the Guest Currency is not the same as Property Currency.
      Note: This option is enabled only for tax invoices.
    Note: For Vietnam, you can view the e-invoice number of the transaction (E-invoice Trans ID) only if the property parameter FISCAL is set to VN and the parameter ARTAXINVUSAGE is selected.