Creating and maintaining charges

Use the Charges tab to create and maintain un-billed charges for A/R accounts. An un-billed charge is a charge that has still not been invoiced to the customer. The charges displayed pertain to the user's session property.

A few important points are noted below.

The Comment and Document check box are selected by the system to indicate that a charge has a comment or a document attached to view.
Adjusted Reference: The reference to the record for which the charge is adjusted. If an invoice is adjusted the reference is the invoice number of the adjusted invoice. If a charge is adjusted, the reference is:
- The Confirmation number of the adjusted charge if the confirmation number exists.
- The Charge ID of the adjusted charge if the confirmation number does not exist.

To create and maintain un-billed charges:

Select Account Receivable > Property A/R Accounts > Charges.
Select charge transaction.
Click Actions to perform the following operations:
- Charge Detail: Use the Charge Details pop-up to view the folio level details for a charge that originated directly from the guest ledger.
- Post Charge: Use the Post Charges pop-up to post new charges to an A/R account. Refer to Posting a charge.
- Adjust Charge: Use the Adjust Charges pop-up to adjust an existing charge on an A/R account. The adjustment is only allowed if the charge has not been invoiced yet.
- Transfer Charge: Use the Transfer Charges pop-up to transfer one or more existing charges to another A/R account. You can search for and select a receiving account and specify the charges that you want to transfer.
  Note: The aging of the charge is calculated based on the Original Posting Date only if:
  - The CRS application parameter AgingDaysBasis is set to CHARGE.
  - The property parameter ARRETAINPOSTDATEONXFER is selected.
- Generate Invoice: Use the Generate Invoices pop-up to generate an A/R invoice from within the Unbilled Charges tab for a property A/R account.