Maintaining the Lease period schedule

Use the Schedule tab on the Lease screen to view and maintain the schedule details as per the lease period. You can bill the guest, undo the billing, or change the rental charge amount by period. Invoice numbers and credit notice numbers are displayed and you can view any invoice report and credit notice report.

The records on the Schedule tab display this tax related data:

• Total Taxes and Valuation: Includes total taxes posted with the lease schedule period based on the Trial Posting for the new lease period amounts.
• Grand Total: Includes the total Charges, Fee Charge and Total Taxes for the lease schedule.

The lease periods are created based on the values in the Billing Cycle and Billing Cycle Option fields with their related rental amount, lease fees and whether or not leased managed shoulder stay dates exist. See Understanding lease periods and About leases and shoulder stay dates.

On this screen you can perform multiple actions on a lease period by selecting the period, then clicking the Actions button. The options available are dependant upon the lease status and the current status of the lease period record. Available options:

• Post Charges: Posts the lease charges to Folio or A/R Account.
  Note: This option is disabled if value is not specified in the Lease Period Charge field on the Lease Configuration screen.
• Invoice Incidentals: Use the Invoice Incidentals option to post incidental charges for the period and invoice.
• Invoice: Use the Invoice option to post charges for the period and invoice. To invoice the rate period, the Lease Period Status must be Charges Posted or Charges Not Posted. If the Invoice Separately check box is selected for the hire, maintenance, or service charges on the lease record view, those fees are invoiced separately. You may change the invoice separately settings. If the invoice is reversed and then the period is re-invoiced, the current settings are used for the new invoice(s).
• Reverse Charges: Use the Reverse Charges option to reverse charges for a period. To reverse charges the lease period status must be Invoiced, once reversed the status is changed to Charges Not Posted and the Previously Invoice check box is selected by the system.
• Update Charge: Use the Update Charge option to update the rental, hire, service, and/or maintenance fee for the lease periods selected. To update charges the lease period status must be Charges Not Posted.
• Lease Upgrade: Use the Lease Upgrade option to upgrade a guest on the lease to a new room for a portion of the lease.
• Lease Period Rate Split: Use the Lease Period Rate Split option to specify how to split the lease charges by guest.Only lease periods with status Charges Not Posted can be split.
• Show Invoice: Use the option to display the invoice in a Select Invoice Report window. By default, the first invoice (report name) included in the report property parameters of lease is displayed.
• Show Service Invoice: Use the option to display the service invoice in a pop-up.
• Show Maintenance Invoice: Use the option to display the maintenance invoice in a pop-up.
• Show Hire Invoice: Use the option to display the hire invoice in a pop-up.
• Show Incidental Invoice: Use the option to display the incidental invoice in a pop-up.
• Show Credit Notice: Use the option to display the credit notice in a pop-up.
• Show Service Credit Notice: Use the option to display the service credit notice in a pop-up.
• Show Maintenance Credit Notice: Use the option to display the maintenance credit notice in a pop-up.
• Show Hire Credit Notice: Use the option to display the hire credit notice in a pop-up.
• Pro Forma Invoice: Use the option to generate the invoice for an individual or multiple lease records, selected for the lease period range.

  Retrieve Pro forma Invoice:Use this option to display the previously generated invoice for the selected date range of lease records. The application retrieves this data from the location wherein the invoices are saved.