Understanding lease periods

The lease periods are a consecutive series of time periods that depict how old the open charges and invoices are on the account. The From Days and To Days values for a period mean that if there are any unpaid invoices on the account that are From Days old to To Days old then the system displays the balance in that aging period. The aging is an indication of how well a customer pays the bills. If there is a portion of the account balance in one or more of the older aging periods the hotel needs to increase the collection efforts. Below is a typical example of aging period configuration.

In its simplest form, the Lease schedule is a set of Lease Periods (date ranges) with their associated rental charge, and lease fees (hire, maintenance, and service charges). When the schedule is generated, the rental charge amount from the lease is used. The user may override the rate amount by period.

The lease can start or end on any date. The middle lease periods must follow the boundaries based on the Billing Cycle and Billing Cycle Option. The first and last periods may not be full periods. The amount for those periods is pro-rated based on the daily amount.

For the selected lease record, you can click the Tax Status icon in the Contact Information section to specify a date range for the lease. You can also set the Tax Status for the specified date range.

The Lease Periods are controlled by the Billing Cycle and Billing Cycle option.

Billing Cycle	Billing Cycle Option	Explanation
Monthly	Monthly	The day of the month of the start date is the day of the month for the start date of all the lease periods. By definition, only the final period could be a partial period.
Monthly	Month End	The lease periods will align with the monthly boundaries, starting on the first day of the month and ending on the last day of the month. Both the first and last lease periods may be partial periods.
Weekly	Day of Arrival	The Lease periods start on the lease start date and are 7 days long. By definition, only the final period could be a partial period.
Weekly	Day of the week	The lease periods starts on the designated day of the week and is 7 days long. Both the first and last lease periods may be partial periods.
Days	Number of Days	Number between 1 and 999. The lease period is for the specified number of days.

There cannot be any gap of days between the periods so the system will adjust the To Days value automatically if possible. Outlined below are few scenarios based on the example above, when the error message is displayed by the system.

• User changes the From Days value of the 30 Days period to 29 days. Since 29 days is less than the From Days value of the previous period, an error message is displayed.
• User changes the From Days value of the 30 Days period to 62 days. Since 62 days is greater than the From Days value of the next period, an error message is displayed.

Here are examples of when the system would adjust the 'From Days' value of a period to ensure there are no gaps in days between periods.

• User changes the From Days value of the 30 Days period to 32. System would change the To Days value of the Current Charges period to 31 to ensure no gaps.