Viewing the property ledger

To view the property ledger:

  1. Select Front Desk > Property Ledger.
  2. On the List View tab, this information is displayed:
    Closing Date
    The date on which all the property transactions are posted to the ledger.
    Opening Balance
    The amount in the property ledger when a new hotel date starts. The closing balance for the previous date is carried forward as the opening balance for the current business day.
    Note: If you specify Advance Deposit Ledger Summary in Dataspy, the title of the field changes to Deposit Opening Balance. If you specify Guest Ledger Summary in Dataspy, the title of the field changes to Guest Opening Balance.
    Currency
    The currency that the property uses.
    Charges
    The total of all the charges that are posted to the guest accounts, for a property, on the selected date.
    Payments
    The total of all the payments that are posted to the guest accounts, for a property, on the selected date.
    From Deposit
    The total amount moved from the deposit ledger to the guest ledger, for a property, on the selected date. When a guest who paid a deposit, arrives at the property, the system transfers the deposit amount from the deposit ledger to the guest folio.
    To A/R
    The total amount moved from the guest ledger to the A/R ledger, for a property, on the selected date.

    When a guest folio or other non A/R account is settled by direct bill, the system transfers the amount from the guest folio to the specified A/R account.

    New Deposits
    The total of new deposits posted on the selected date.
    Refunds
    The total of deposit refunds posted on the selected date.
    To Guest Ledger
    The total of all the deposits transferred to the guest ledger on the selected date.

    The amount transferred to the guest ledger is same as the amount displayed in the From Deposit field.

    Deposits Forfeited
    The total of all the deposits that are forfeited on the selected date.
    Closing Balance
    The property ledger balance, if the Hotel Date is the current posting date. If the hotel date is not current, this is the closing balance on the selected date. When a Hotel Date is closed, this total becomes the opening balance for the next hotel date.
    Note: If you specify Advance Deposit Ledger Summary in the Dataspy, the title of the field changes to Deposit Closing Balance. If you specify the Guest Ledger Summary option in the Dataspy, the title of the field changes to Guest Closing Balance.