Creating auto transfers

If you modify the Arrival Date and Departure Date and the source of the auto-transfer rule is A/R, the system updates the start date and end date of the auto transfer rules to be equal to the new guest stay check-in and checkout date.

Note: 
  • When a rate plan that has auto transfer rules is added to a guest reservation, the rate auto transfer rules are copied to the Guest Stay > Auto Transfer Rule tab.

To create an auto transfer:

  1. You can access the Auto Transfer tab from the Guest Stay, Account, Accounts Receivable, Property Rate Plan and Event Reservation screens.
  2. On the List View tab, select the guest stay record to work with and click the Auto Transfer tab.
  3. Select Actions > Apply Auto Transfer Template. The Apply Auto Transfer Template screen is displayed. Specify this information:
    Auto Transfer Template
    Select a preconfigured template code.
    Auto Transfer rule
    Select a preconfigured rule for the template.
    Note: The Auto Transfer Rule is applicable to the specified event master if the Bill to Master check box is selected in the Event Reservation screen.
  4. Click Submit, to create the auto transfer rule.
  5. Click Close.
    Note: If the Template used has a Start and End Date specified, the Auto Transfer Rule is effective only for this date range.
  6. In the Auto Transfer Details section, specify this information:
    To Account
    Specify the account to which you want to transfer the transactions. To transfer charges to a different folio on the same account, leave this field blank.
    Note: The VVIP functionality is applied to this tab of Guest Stay screen for the selected records.
    To Account Folio
    Specify the folio of the account to which the transactions will be transferred.
    Note: These property parameters must not be specified for this folio:
    • MOVETOVOIDFOLIO
    • CURREXCHANGEFOLIO
    • MOVETOCORECTIONSFOLIO
    Include Tax
    Select this check box to transfer the tax associated with the transaction.
    Include Resort Fee
    Select this check box to transfer
    Start Date the resort fee associated with the transaction.
    Specify the start date.
    Template
    theThe code of the auto transfer template. This value is defaulted from the Apply Auto Transfer Template screen.
    Code Type
    Specify the transaction code type to transfer. Options include All Transactions, Transaction Code, Transaction Group, or Transaction Type.
    Code
    Specify the code to transfer. The code options are dependent on the code type that was specified.
  7. In the Split Details section, specify.
    Split Amount
    The amount (from the total amount due) apportioned to this transaction based on the auto transfer rule.
    Split Percent
    A percentage of the total due amount that is assigned to the transaction, based on the auto transfer rule.
    Note: If you specify a value in this field, the Split Amount is disabled
    Split Frequency
    Set the frequency to determine how the split amount or percentage is assigned to a transaction. The frequency can be set to these options:
    • per day
    • per stay
    • per posting
    Note: When you specify the split percent, the frequency field can only be set to per posting.
  8. Click Save.
    Note: 
    • For Auto Transfer, the Package name is not posted to the To Account if the From Account and the To Account are not the same.
    • For manual transfer, if the To Account and the From Accounts are not the same, the Package name is not posted to the To Account and the reverse charges are not posted to the From Account.
    • The Auto Transfer rule is applied to a transaction based on the Do Not Separate check box on the Tax Group - Transaction Code tab, irrespective of the Include Tax check box setting, on the Folio tab.
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