Viewing room type and rate availability

You can use the Room and Rate Availability page to view the number of rooms that are available on the given dates. The rooms are grouped based on the room type and belong to the given property. When you hover the mouse over a rate, data such as currency, number of rooms available, room rate and booking restrictions, is displayed. Rates are displayed in red color when restricted from usage.

For each room type, by default, a list of all the rate plans and the cost of each plan is displayed. You can search the availability information based on room type and rate plan.

Left-click on a date, the system displays the options to create guest reservation from the following screens:

To search for the room and rate availability:

  1. Select Front Desk > Availability > Room Type and Rate Availability.
  2. In the Search Criteria section, specify this information:
    Room Type
    Specify the room type for which you want to view the availability information.
    Show Unavailable
    Select the check box to view the information for the room types that are not available.
    Rate Plan
    Specify the rate plan. The information is displayed for the room type with the specified rate plan.
    Sales Strategy
    Specify the sales strategy to view the rate plans and room types associated with the selected sales strategy. Room types and rate plan not associated with the sales strategy are not displayed in the search results.
    Show Exclusive Rates
    Select the check box to view the information for the room types for which the room rate is marked as Exlusive. To mark the room rate as exclusive, select the Exclusive Rate check box in the Rates and Sales > Pricing > Room Rates.
    Start Date
    The date starting from which the room type and availability information must be displayed.
    Currency
    By default, the room rate information is displayed in the currency which is linked to the property. If you select a currency other than the property currency, the rate plans defined in that currency are displayed.
  3. Click Search to view the data based on the search criteria that you specified.
    Note:  If the property is over-booked, the negative availability is displayed in red color.
  4. In the Availability Details section, this information is displayed when you click any of the room type details:
    Available
    Property: The total number of rooms in the entire property that are available on a given date.
    Room Type: The number of rooms of a specific room type that are available, irrespective of the dates that you have specified.
    Sold
    Property: The number of rooms that are reserved for the guests, out of the total number of rooms that are available in the property.
    Room Type: The number of rooms of a specific room type that are reserved for the guests.
    Transient Sold
    Property: The number of rooms that are reserved for the guests who are staying for a short duration, out of the total number of rooms that are available in the property.
    Room: The number of rooms of a specific room type that are reserved for guests who are staying for a short duration.
    Group Sold
    Property: The number of rooms that are part of a group block, out of the total number of rooms of the that are available in the property.
    Room: The number of rooms of a specific room type that are part of a group block.
    Allocation
    Property: You can set up the allocations for a property based on room types or dates in the Rates and Sales > Revenue Management > Room Type Allocation > Availability Management page .
    Room Type: The allocation for each room type that you have set up in the Rates and Sales > Revenue Management > Room Type Allocation > Availability Management page .
    Sellable Inventory
    Property: The sellable inventory for a property is calculated based on this formula Sellable Inventory = Physical Inventory - Out of order - Out of Inventory + Overbooking
    Room Type: The sellable inventory for a room type is calculated by this formula Sellable Inventory = Physical Inventory of a room type - Number of Out of order rooms of a specific room type - Number of Out of Inventory rooms of a specific room type + number of Overbooking of rooms of a specific room type.
    Inventory Adjustments
    Property and Room Type: Inventory adjustment is calculated by the following formula:

    Inventory adjustment = Out of Inventory + Out of Order – Over booking

    Out Of Order
    Property: The number of rooms for which the work orders with a specific reason code, are present in the system.
    Room Type: The number of rooms of a specific room type for which the work orders with a specific reason code, are present in the system.
    Out Of Inventory
    Property: The number of rooms for which the work orders with a reason code different than the Out of Order, are present in the system.
    Room Type: The number of rooms of a specific room type for which the work orders with a reason code different than the Out of Order, are present in the system.
    Overbooking
    Property: The number of overbooking that is allowed for a property.
    Room Type: The number of overbooking that is allowed for a specific room type.
    Physical Inventory
    Property: The total number of rooms that are present in the property.
    Room Type: The total number of rooms of a specific room type.