Lease / Rent Request overview

This report will create a proforma invoice for the lease number specified. The proforma invoice will show the projected breakdown of the charges and taxes for the duration of the lease contract based on the lease schedule. The proforma Invoice typically accompanies the lease contract.

The guest name and address, lease number, lease start and end dates, period start and end dates, charge type, net amount, tax amount, amount are printed on the report. The total of all charges, rent deposit request, incidental deposit request, security deposit request are summed to give the total due. A summary will print for the rent amount, maintenance fees, hiring fees, and service fees.

You can filter the report by property, lease number, and lease period.

The following are some of the important points to be noted:

• If no lease period is specified, all lease periods will print for the lease.
• The lease proforma invoice detail information is based on the Lease Schedule period breakdown. Usually, the period is either a monthly or a weekly schedule. Even though the period is in the monthly or weekly schedule, in the trial posting, the information is presented in the daily charge amount. As such, system should be able to sum those daily charges for the specific period(s) and presented accordingly in the report. For example: Lease Monthly charge is $3100. User runs the Lease / Rent Request for one period of 8/1 - 8/31, the trial posting will have rental amount broken down into daily amount e.g. $100 per day. When calculating the invoice detail for that period, system should sum daily amount of daily rental from 8/1 until 8/31. The value in the Published Rate column is adapted to the lease period. When the lease period is a partial period, the Rental Amount refers to the number of days of the period. The Published Rate is then pro-rated to the same number of days within the billing cycle so that both values can be compared. The partial indicator will be displayed when the report represents the entire lease period, but the period itself is partial. This occurs when the lease has a standard billing cycle (for example: monthly) but the period is shorter. This is usually the case with the first and last period of a lease.