Group Block Report

This report lists all group bookings with their group block details during the selected date range. The report includes group sales account, group name, sales manager, release date, start date, end date, group status, group ADR, group ADR without comps, group room revenue, group type, reservation method, market segment, rate plan, and a summary of block and pick-ups. The report shows a summary totals for all groups block and pick-up per day.

You can filter the report by property, group account, group name, reservation method, room type, sales manager, group status, and by excluding a room type. You can optionally select to show manager totals at the bottom of the report, and to show room type details. You can sort the report by end date, group block, group name, planned release date, sales manager, or start date.

The report is hard-coded to display 31 days of information starting from the selected start date. If a date range is selected that spans more than 31 days, the report will not return data. If future dates are specified in start date and end date fields, the report will display forecasted information. Only groups where the block is removed from availability will be include on the report. This report will calculate actual and projected revenue. Projected revenue will be combine room revenue from the picked up reservations plus the anticipated room revenue from the remaining block using the forecast occupancy to calculate the number of guests.

The following are some of the important points to be noted:

  • If the Include Day Use in Revenue check box is selected, for day use guests, the report includes the room revenue in the Group Room Revenue column on the report. If the check box is not selected, for day use guests, the room revenue is not included in the Group Room Revenue column on the report.
  • If the Include Day Use Rooms and Revenue check box is selected, for day use guests, the report includes the rooms and room revenue in the Group Room Revenue and the Group Pickup column on the report.
  • Include Tentative Groups not Affecting Availability: If this check box is selected, the report includes Block values for groups for which the status is Tentative but the check box Tentative Room Block Affects House Availability on Group Booking > Block tab is not selected.
  • If specifying a group name in the Group Name field that contains an apostrophe no records will be returned. Use the group ID lookup in the case where an apostrophe exists in the group name.
  • If future dates are specified in start date and end date fields, the report will display forecasted information.
  • If the start date is in the past, but the end date is the current date or a date in the future, the report will combine actual information and forecasted information. The report will not separate the information.
  • Only groups where the block is removed from availability will be include on the report.
  • This report will calculate actual and projected revenue. Projected revenue will be combine room revenue from the picked up reservations plus the anticipated room revenue from the remaining block using the forecast occupancy to calculate the number of guests.
  • Occupancy% will display as a whole number regardless of local settings.

These calculations are performed:

  • Total Rooms = Group Block + Transient Rooms + Group Shoulder Rooms
  • Remaining Rooms = Inventory Count - OOI - Total Rooms
  • Total Reservations = sum of records listed on the report
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